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APOL Recruit System Training

The OARS team has produced training modules for UC San Diego staff who utilize the APOL-Recruit system. Here you will find comprehensive training materials for the APOL-Recruit system; a UC San Diego Single Sign-on will be necessary for some of our training pieces.  In person and online training is available through UC Learning Center.  The current list of classes include:

Classroom and On-line Training

OARS Recruit System eCourse

  • eCourse, 1 Hour, Code 06SEDOARSRECRUIT
  • Can be taken any time on UC Learning

As part of our commitment to bringing effective resources to our colleagues, the Office of Academic Recruitment has produced this e-learning course to provide foundational instruction on academic recruitment and introductory/intermediate skills utilizing the APOL-Recruit System. The intended audience for this class are those who are at the Beginner/Intermediate skill level with any of the covered topics. Attendees can take this as often as they would like for refresher purposes if needed. This e-course was produced in collaboration with UC Irvine and includes examples from within the UC Irvine Recruit System. Nonetheless, the system will behave very similarly to UC San Diego Recruit.


Academic Personnel: Academic Recruitment Part 1

  • ILT Course, 1 Hour 30 Minutes
  • Code 06SEDAPRECRUIT-PART1
  • Next Session: TBD
Target Audience: New Academic Personnel Analysts or anyone interested in the Academic Recruitment process for UC San Diego This class will provide Recruitment 101 content with foundational instruction on academic recruitment, recruitment advertising, the UC San Diego Academic Recruitment Process, and introductory/intermediate skills utilizing the APOL-Recruit System. The intended audience for this class are those who are at the Beginner/Intermediate skill level with any of the covered topics. Topics Covered:Intro to government compliance standards and guidelines,The function of ADEO in the recruitment process, Search plans on APOL-Recruit. 


Academic Personnel: Academic Recruitment Part 2

  • ILT Course, 1 Hour 30 Minutes
  • Code 06SEDAPRECRUIT-PART2.
  • Next Session: TBD

Target Audience: New or current Academic Personnel Analysts, or anyone already involved with the UC San Diego Academic Recruitment process on an intermediate level. This class will provide a second session of instruction for intermediate users of the APOL-Recruit system and for those already familiar with the Academic Recruitment process. This class moves beyond the Search Plan stage of an academic recruitment into the Shortlist and Search Reports and closing a recruitment. Topics Covered:Search waivers, Shortlist reports, Search reports, Closing a recruitment.


Academic Personnel: Academic Recruitments - Advanced

This class will provide advanced-level recruitment training for seasoned AP On-line Recruit users. In order to attend this level of training you must have completed Academic Personnel: Academic Recruitment Part 1 and Part 2, or the System e-Course. The intended audience are those individuals who have intermediate or advanced skill in academic recruitment processes and navigating AP On-line Recruit. Topics Covered: 

  • Outreach: Learn how to evaluate the impact of current departmental efforts and how to augment current efforts
  • Dispositioning: Analyze the dispositioning to reveal compliance gaps and areas of improvement in current practices. Learn how good dispo protects against lawsuits and audits.
  • Shortlist: Understand what the shortlist will mean to an auditor and how to mitigate these effects

APOL Recruit Training Videos

The following training videos provide system information for the AP Online Recruit tool.  These videos are produced by the UCI Recruit Team.  Some of the system features may not apply to UCSD.  Refer to OARS for UCSD's Academic Recruitment Process information.

*Video won’t display in Internet Explorer. If you’re having trouble, please use Chrome or QuickTime Player.*

APOL Recruit Manual

APOL-Recruit user manual is a comprehensive guide to the functions of the APOL-Recruit system. The manual will be updated periodically.

All user guides and videos for UC San Diego specific processes were created by OARS team. Should you need further clarification on any of the processes please email oars@ucsd.edu with "Recruit System Training" in the subject line.