APOL Recruit System Training

The OARS team has produced training modules for UC San Diego staff who utilize the APOL-Recruit system. Here you will find comprehensive training materials for the APOL-Recruit system; a UC San Diego Single Sign-on will be necessary for some of our training pieces.  In person and online training is available through UC Learning Center.  The current list of classes include:

Classroom and On-line Training

OARS Recruit System eCourse
As part of our commitment to bringing effective resources to our colleagues, the Office of Academic Recruitment has produced this e-learning course to provide foundational instruction on academic recruitment and introductory/intermediate skills utilizing the APOL-Recruit System. The intended audience for this class are those who are at the Beginner/Intermediate skill level with any of the covered topics. Attendees can take this as often as they would like for refresher purposes if needed. This e-course was produced in collaboration with UC Irvine and includes examples from within the UC Irvine Recruit System. Nonetheless, the system will behave very similarly to UC San Diego Recruit.
eCourse, 1 Hour, Code 06SEDOARSRECRUIT

Academic Personnel: Academic Recruitment Part 1
Target Audience: New Academic Personnel Analysts or anyone interested in the Academic Recruitment process for UC San Diego This class will provide Recruitment 101 content with foundational instruction on academic recruitment, recruitment advertising, the UC San Diego Academic Recruitment Process, and introductory/intermediate skills utilizing the APOL-Recruit System. The intended audience for this class are those who are at the Beginner/Intermediate skill level with any of the covered topics. Topics Covered:Intro to government compliance standards and guidelines,The function of ADEO in the recruitment process, Search plans on APOL-Recruit.
ILT Course, 1 Hour 30 Minutes,Code 06SEDAPRECRUIT-PART1

Academic Personnel: Academic Recruitment Part 2
Target Audience: New or current Academic Personnel Analysts, or anyone already involved with the UC San Diego Academic Recruitment process on an intermediate level. This class will provide a second session of instruction for intermediate users of the APOL-Recruit system and for those already familiar with the Academic Recruitment process. This class moves beyond the Search Plan stage of an academic recruitment into the Shortlist and Search Reports and closing a recruitment. Topics Covered:Search waivers, Shortlist reports, Search reports, Closing a recruitment.
ILT Course, 1 Hour 30 Minutes, Code 06SEDAPRECRUIT-PART2

AP Recruitment class-REGISTRATION OPEN
AP Recruitment Training: This is a limited-seating training for those who are new to Recruit or for Analysts
Prerequisites: New analysts who have not attended a training within the last 3 years.
Date: Wednesday, March 21st and Friday, March 23rd
Time: 9 AM – 10:30 AM
Where: Price Center, Governance Chambers, 3rd floor
What to bring: Something to take notes with and your questions.
To sign up, please register at the following links:


Academic Personnel: Academic Recruitments - Advanced
This class will provide advanced-level recruitment training for seasoned AP On-line Recruit users. In order to attend this level of training you must have completed Academic Personnel: Academic Recruitment Part 1 and Part 2. The intended audience are those individuals who have intermediate or advanced skill in academic recruitment processes and navigating AP On-line Recruit. Topics Covered: Compliance Laws, Search Plan Overview, Shortlist Reports, Overview Search Reports,Overview Search Conclusion, Approval Best Practices, Unit 18 Process
ILT Course, 2 Hours 30 Minutes, Code 06SED-0489-AP

APOL Recruit Training Videos

The following training videos provide system information for the AP Online Recruit tool.  These videos are produced by the UCI Recruit Team.  Some of the system features may not apply to UCSD.  Refer to OARS for UCSD's Academic Recruitment Process information.

*Video won’t display in Internet Explorer. If you’re having trouble, please use Chrome or QuickTime Player.*

APOL Recruit Manual

APOL-Recruit user manual is a comprehensive guide to the functions of the APOL-Recruit system. The manual will be updated periodically.

All user guides and videos for UC San Diego specific processes were created by OARS team. Should you need further clarification on any of the processes please email oars@ucsd.edu with "Recruit System Training" in the subject line.