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Courses for Staff

Academic Personnel Services offers a series of courses through Staff Education and Development to assist staff in developing their knowledge and skills in the following areas: academic personnel policies and processes, employee relations, the Payroll/Personnel System, and AP On-Line Recruit.

Staff who complete all required courses in the academic personnel series can receive Basic and Advanced Academic Personnel certificates via the Academic Personnel Certificate Program. Courses may also be taken individually. Note: Some courses offered do not convey certificate credit.

Please click on the course titles below for information about course content and upcoming  class dates.  Class times are provided if available; if they are still to be determined (TBD), they will be added at a later date.

Enrollment is available through the UC Learning Center. (UCSD Single Sign-On is required; select "Browse Catalog," then choose "Academic Personnel" under "Academic Policy and Practices.")

Academic Leaves & Family Accommodations

Intended for: Individuals involved in or wishing to learn more about academic leave policies and procedures and family accommodations for academic appointees.

This course will provide an in-depth look at academic leave policies, preparation of paperwork, and approval authorities, as well as helpful tips, handouts, and exercises.

Topics include:

  • Overview of academic leave policies and procedures
  • Types of academic leaves
  • Forms and materials used in academic leave request preparation
  • Policy resources, including the UCSD Policy and Procedure Manual, the UC Academic Personnel Manual, and the Academic Personnel Services Web page

Class dates, times, and location:

  • June 15, 2018:  8:30 a.m. to 11:30 a.m., Torrey Pines Center South Learning Center - Room 265A

Enrollment is available through the UC Learning Center. (UCSD Single Sign-On is required; select "Browse Catalog," then choose "Academic Personnel" under "Academic Policy and Practices."

For questions regarding participant eligibility or course content, please contact instructor Lynn Field Karsh at lfield@ucsd.edu  or Heather Zion at hzion@ucsd.edu.

Academic Recruitment

Intended for:  Individuals involved in the recruitment process for academic appointments, including analysts and potential search committee members.

This course will provide an in-depth look at how to post academic positions and management of the recruitment process.

Topics include:

  • Overview of AP On-Line Recruit
  • How to create a Search Plan, Shortlist Report, Search Report, and Waiver Requests
  • Best practices for conducting academic recruitments

Class dates, times, and location:

  • March 21, 2018: 9:00 a.m.-10:30 a.m., location TBD

Enrollment is available through the UC Learning Center. (UCSD Single Sign-On is required; select "Browse Catalog," then choose "Academic Personnel" under "Academic Policy and Practices."

For questions regarding participant eligibility or course content, please contact oars@ucsd.edu.

Advanced Seminars

Spring Quarter 2018: Endowed Chair Review Process

Intended for: Individuals involved in the appointment and reappointment process for Endowed Chairs.

Class dates, times, and location:

  • June 21, 2018:  1:00 p.m. to 3:00 p.m, Chancellor's Complex Conference Room 111A

For questions regarding participant eligibility or course content, please contact instructor Lynn Field Karsh at lfield@ucsd.edu , Kevin Delmastro at kdelmastro@ucsd.edu or Doug Spence at dwspence@ucsd.edu .

Diversity Education

Intended for: Those who are interested in increasing their awareness of diversity by exploring concepts of effective cross-cultural interaction.

This course is a requirement for the Advanced Academic Personnel Certificate program. It is administered through Staff Education and Development.

Working together and communicating effectively in our culturally diverse environment is essential to the mission of the university. Diversity Education is offered to increase awareness and appreciation of our workplace diversity and to support UCSD's Principles of Community.

UCSD has worked collaboratively with The Robins Training and Organizational Development Group to develop this course based on the cultural competence approach.diversityeducation

Topics include:

  • Introduction to the cultural competence approach and applications in the workplace
  • Broadening one's perspective of self/others
  • The roles of cultural differences in the workplace
  • Options for effective interaction

Class dates, times, and location:

  • : September 19, 2018, 8:30 a.m.-12:30 p.m., Torrey Pines Center South 265A

Enrollment is available through the UC Learning Center. (UCSD Single Sign-On is required; select "Browse Catalog," then choose "Academic Personnel" under "Academic Policy and Practices.")

For questions regarding participant eligibility or course content, please contact Staff Education and Development at (858)534-4890 or staffeducation@ucsd.edu. 

Introduction to Academic Employee Relations

Intended for: Individuals who wish to learn about academic employee relations

This course will provide an introduction to academic employee relations, proactive problem solving, campus resources, and applicable policies. Participants will get a chance to work with frequently seen case scenarios and present their ideas for solutions.

Topics include:

  • Introduction to academic employee relations and managing conflict and complaints
  • Overview of policies, common misconceptions, and related campus offices
  • Tips for proactive problem solving and avoiding process pitfalls
  • Case scenarios for discussion

Class dates, times, and location:

  • June 1, 2018: 8:30 a.m.-11:30 a.m., Torrey Pines Center South, Room 265A

Enrollment is available through the UC Learning Center. (UCSD Single Sign-On is required; select "Browse Catalog," then choose "Academic Personnel" under "Academic Policy and Practices.")

For questions regarding participant eligibility or course content, please contact Kelly Lindlar at klindlar@ucsd.edu.

Introduction to Academic Personnel (E-course)

Intended for: Individuals involved in or wishing to learn more about academic personnel.

This course will provide an overview of academic personnel at UC San Diego. Participants will be introduced to the various titles used on this campus, approval authorities, policy resources, and reference materials.

Topics include:

  • General overview of academic personnel
  • Academic titles - definitions of academic series and their related criteria
  • Policy resources, including the UCSD Policy and Procedure Manual, the UC Academic Personnel Manual, and the Academic Personnel Services Web page

By the end of the course, participants will be familiar with basic academic personnel terms and resources.

Class dates, times, and location:

  • Online course

Enrollment is available through the UC Learning Center. (UCSD Single Sign-On is required; select "Browse Catalog," then choose "Academic Personnel" under "Academic Policy and Practices.")

For questions regarding participant eligibility or course content, please contact Brandy Cheshire (bmisquez@ucsd.edu) or Jenna Lucius (jlucius@ucsd.edu)

Non-Senate Instructional Unit Overview

Intended for: Individuals involved in or wishing to learn more about academic personnel processes for the non-Senate instructional unit (Unit 18).

This course is designed for academic personnel staff who prepare and process appointments for non-Senate facutly (NSF) in their departments or divisions.

Topics include:          

  • NSF appointments
  • Pay, workload, and augmentations for NSF
  • Recent contract changes for NSF

Class dates, times, and location:

  • November 7, 2018 8:30 a.m. - 11:30 a.m., Chancellor's Complex 111A

Enrollment is available through the UC Learning Center. (UCSD Single Sign-On is required; select "Browse Catalog," then choose "Academic Personnel" under "Academic Policy and Practices.")

For questions regarding participant eligibility or course content, please contact instructors Heather Pratt at hpratt@ucsd.edu, Laura Hawes at llhawes@ucsd.edu or Kelly Lindlar at klindlar@ucsd.edu.

OARS Recruit System eCourse

Intended for: Individuals involved in or wishing to learn more about academic recruitment processing.  This course is recommended for those at the Beginner/Intermediate skill level with any of the covered topics.

As part of our commitment to bringing effective resources to our colleagues, the Office of Academic Recruitment has produced this e-learning course to provide foundational instruction on academic recruitment and introductory/intermediate skills utilizing the APOL-Recruit System.

This e-course was produced in collaboration with UC Irvine and includes examples from within the UC Irvine Recruit System. Nonetheless, the system will behave very similarly to UC San Diego Recruit.

Attendees can take this as often as they would like for refresher purposes if needed.

Topics include:

  • APOL-Recruit System use
  • System navigation
  • General proficiency

Class dates, times, and location:

  • Online course

Enrollment is available through the UC Learning Center. (UCSD Single Sign-On is required; select "Browse Catalog," then choose "Academic Personnel" under "Academic Policy and Practices.")

For questions regarding participant eligibility or course content, please contact oars@ucsd.edu.

PPS Update: Academic Personnel Policy Workshop

Intended for:  Individuals involved in or wishing to learn more about implementing transactions for academic appointees in PPS. This course will provide an introduction to academic personnel policies and guidance regarding processing payroll and personnel actions for academic appointees. Participants will learn the fundamentals of academic compensation and staffing, as well as policies specific to processing actions in PPS.

Topics include:
  • Introduction to academic personnel policies
  • Introduction to academic personnel actions and the file review process
  • Overview of campus approval hierarchy for academic actions.
  • Pay versus service period
  • Basis/paid over scales
  • Staffing
  • Pre-approval process
  • Additional summer compensation
  • Action code usage

Note: This course is part of the PPS Update training series, and you may not enroll in this class separately from the series. If you already have PPS access, and you now need to add Academic Personnel skills, please contact the instructor indicated below for more information about class availability.

Class dates, times, and location:

  • March 9, 2018: 8:30 a.m.-10:30 a.m., 302 University Center
  • May 30, 2018: 8:30 a.m.-10:30 a.m., 302 University Center
  • July 2, 2018: 8:30 a.m.-10:30 a.m., 302 University Center
  • September 4, 2018: 8:30 a.m.-10:30 a.m., 302 University Center
  • November 6, 2018: 8:30 a.m.-10:30 a.m., 302 University Center

Enrollment is available through the UC Learning Center. (UCSD Single Sign-On is required; select "Browse Catalog," then choose "Academic Personnel" under "Academic Policy and Practices.")

For questions regarding participant eligibility or course content, please contact instructor Mary Baran at mbaran@ucsd.edu.

PPS Update: Academic Personnel Procedures and Activities

Intended for: Individuals involved in or wishing to learn more about implementing transactions for academic appointees in PPS.

In this hands-on course, academic personnel policies and procedures will be reinforced as participants work through a series of personnel actions for an academic appointee. Participants will practice inputting actions such as new hires, separations, leaves, summer employment, merits, and promotions in the test PPS database, which is identical to the live PPS.

Note: This course is part of the PPS Update training series, and you may not enroll in this class separately from the series. If you already have PPS access, and you now need to add Academic Personnel skills, please contact the instructor indicated below for more information about class availability.

Class dates, times, and location:

  • March 20, 2018: 8:30 a.m.-12:30 p.m., Torrey Pines Center South, Room 400
  • May 15, 2018: 8:30 a.m.-12:30 p.m., Torrey Pines Center South, Room 400
  • July 24, 2018: 8:30 a.m.-12:30 p.m., Torrey Pines Center South, Room 400
  • September 18, 2018: 8:30 a.m.-12:30 p.m., Torrey Pines Center South, Room 400
  • November 27, 2018: 8:30 a.m.-12:30 p.m., Torrey Pines Center South, Room 400

Enrollment is available through the UC Learning Center. (UCSD Single Sign-On is required; select "Browse Catalog," then choose "Academic Personnel" under "Academic Policy and Practices.")

For questions regarding participant eligibility or course content, please contact instructor Mary Baran at mbaran@ucsd.edu.

The Academic Appointment Process (E-Course)

Intended for:  Individuals involved in or wishing to learn more about academic appointment file preparation, policies, and procedures.

This course will provide an in-depth look at academic appointment file preparation, including policy resources and procedural guidelines, as well as helpful tips, exercises, and reference materials.

Topics include:

  • Overview of the academic appointment process for the General Campus, the Scripps Institution of Oceanography, and the Health Sciences
  • File preparation for new appointments (excluding Unit 18 and temporary titles)
  • Definitions of academic series and their related criteria
  • Policy resources, including the UCSD Policy and Procedure Manual, the UC Academic Personnel Manual, and the Academic Personnel Services Web page

By the end of the course, participants will have the information and resources needed in order to assemble academic appointment files that are in compliance with academic personnel policies and procedures.

Class dates, times, and location:

  • Online course

Enrollment is available through the UC Learning Center. (UCSD Single Sign-On is required; select "Browse Catalog," then choose "Academic Personnel" under "Academic Policy and Practices.")

For questions regarding participant eligibility or course content, please contact instructor Brandy Cheshire at bmisquez@ucsd.edu Jenna Lucius at jlucius@ucsd.edu.

The Academic Review Process (Part I)

Intended for:  Individuals involved in or wishing to learn more about academic review file preparation and review procedures.

This course will provide an in-depth look at academic review file preparation, including policy resources and procedure guidelines, helpful tips, handouts, and exercises.

Topics Include:

  • Overview of the academic review process on the General Campus, at the Scripps Institution of Oceanography, and in Health Sciences
  • Types of review file actions
  • Forms and materials used in academic review file preparation
  • Policy resources, including the UCSD Policy and Procedure Manual, the UC Academic Personnel Manual, and the Academic Personnel Services Web page
Class dates, times, and location:
  • October 9, 2018 8:30 a.m.-11:30 a.m., Conference Room 111A, Chancellor's Complex

Enrollment is available through the UC Learning Center. (UCSD Single Sign-On is required; select "Browse Catalog," then choose "Academic Personnel" under "Academic Policy and Practices.")

For questions regarding participant eligibility or course content, please contact instructors Gabriel Lopez gal037@ucsd.edu or Kevin DelMastro at kdelmastro@ucsd.edu .

The Academic Review Process (Part II)

Intended for: Individuals involved in or wishing to learn more about academic review file preparation and review procedures.

This course will provide an in-depth look at academic review file preparation, including policy resources and procedure guidelines, helpful tips, handouts, and exercises.

Topics Include:

  • Overview of the academic review process on the General Campus, at the Scripps Institution of Oceanography, and in Health Sciences
  • Types of review file actions
  • Forms and materials used in academic review file preparation
  • Policy resources, including the UCSD Policy and Procedure Manual, the UC Academic Personnel Manual, and the Academic Personnel Services Web page
Class dates, times, and location:
  • October 25, 2018, 8:30 a.m.-11:30 a.m., Torrey PInes Center South's Learning Center

For questions regarding participant eligibility or course content, please contact instructor Douglas Spence at dwspence@ucsd.edu or Kevin DelMastro at kdelmastro@ucsd.edu  .