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COVID-19 Campus Requirements and Recommendations in Support of Educational Continuity

Last updated, March 16, 2020

This page summarizes the steps this campus will be taking to support educational continuity:

  • Immediate actions for Winter Quarter 2020
    • These are mainly actions for instructors of record, supported by departments.
  • Near-term tactics for Spring Quarter 2020
    • These  are separated out by the responsible party (faculty, chair/director/provost, dean) and discussed in detail.
  • Longer-term strategies for Summer 2020 and beyond
    • These are still in a more conceptual stage  and are included for informational purposes and completeness.  Further  details will be forthcoming.
Updates will be added as they are available.

Immediate Actions for Winter Quarter 2020

Immediate actions to maintain continuity of existing Winter Quarter courses, with minimal disruption due to instructor  or student illness or  quarantine.

  • As stated on February 28, 2020
    • Instructors of record will move all gradebooks into Canvas.
    • Instructors of record and departments should make arrangements to be able to give a final exam even if the instructor is ill or quarantined; the department can have someone else administer the final exam, if necessary.
  • Additionally, as updated on March 9, 2020:
    • Instructors stop using attendance-based points as part of their courses for the rest of Winter quarter.  Many of our students are high-achievers and very concerned about grades.  In consideration of that, and the public health implications for spreading disease, we do not wish students to feel that they will be penalized for not attending class when they are ill.  

Near-Term Tactics for Spring Quarter 2020

Near-term tactics to maintain educational continuity and resilience during Spring Quarter 2020, with minimal disruption due to instructor  or student illness or  quarantine.

  • Plan to temporarily deliver all aspects of all courses via remote, including lectures, course documents, assignments, and exams.  Note that developing and gaining approval for new permanent online R-courses will take more time, as discussed among the long-term strategies below.
  • Detailed responsibilities of faculty, chairs/directors/provosts, and deans are below.

Responsibilities of the Instructor of Record:

  • Place all course gradebooks in Canvas.
  • Place all course materials in Canvas.
  • Have students submit all assignments remotely by uploading them in Canvas.
  • Hold quizzes and exams via  Canvas, using tools like ProctorU to ensure academic integrity. Details of the online secure proctoring services campus supports are found here.   Interested faculty may contact Digital Learning at online@ucsd.edu.
  • Make videos or audio podcasts of lectures and post them on Canvas, or class websites linked from Canvas, with the expectation that students will use these instead of attending lectures in person.
    • Give strong consideration to providing permission for colleagues to use your podcasts during the emergency period, for the benefit of our students.
    • Check the existing  online inventory of course podcasts to see whether podcasts of your course already exist. These can be a great resource for you and your students.
  • Hold interactive seminar, discussion-section, or office hour sessions via Zoom; all instructors and TAs are being provisioned with ZoomPro accounts to make this feasible.
  • Plan alternative ways of teaching lab/studio courses. All UC San Diego courses will be offered remotely for the entire Spring Quarter, including laboratories, studio classes, small group discussions and seminars. There will be no exceptions. Students will participate in all courses remotely, regardless of where they reside.
  • Ask ETS and the Commons for help as needed. On-demand helpdesk assistance is also available. For support from Digital Learning in the Commons, email online@ucsd.edu.
  • If you require resources to deliver your course remotely or other alternative format, it is your duty to ask your chair to help you acquire those resources, so we can serve our students.

Responsibilities of the Chairs/Directors/Provosts

  • Get the inventory of previous podcasts of your unit’s courses. Ask the faculty who made the podcasts for permission to allow access and usage by colleagues during this emergency.  Document with ETS which podcasts have been released for use.
  • Facilitate creation of podcasts for additional courses during spring and summer quarters.  Focus on (a) those being taught in current quarter and (b) those that will be taught in fall [creating advance inventory would be advantageous].
  • Help faculty plan alternative methods of conducting courses usually done in lab/studio format.
  • Ensure that faculty have the resources needed to get their gradebooks, course materials, assignments, and podcasts into Canvas. If a faculty member requests resources to enable their delivering a course remotely, it is your duty  to either find a way to assist them or else take the matter up with the dean.
  • Report weekly to the Dean on your unit’s concrete progress on the matters listed above.

Responsibilities of the Deans

  • Support the work of the unit leaders and the faculty as above.  If a chair requests resources to enable delivering a course remotely, it is your responsibility to find a way to assist them or to take the matter up with the EVC.
  • Report weekly to the EVC on the concrete progress by your school/division on the matters listed above.

Longer-Term Strategies for Summer 2020 and Beyond

Strategies for longer-term resilience in Summer 2020 and beyond: As noted in the memo of March 9, 2020, these will be led by the EVC Office with vital assistance from key administrative units, academic units, faculty, and  Senate.

  • Plan to increase course offerings for Summer 2020 to support the academic advancement of students from abroad who cannot go home or wish to remain on campus. This should include courses of greatest impact to current students, inbound first-year students from California high-schools, and inbound transfers from California community colleges. 
  • Identify which online courses offered by other UC campuses (e.g., via ITLI) or other peer institutions could be designated as acceptable for transfer credit. Over 60 ILTI online courses are offered for spring 2020, for instance; see crossenroll.universityofcalifornia.edu.   Obtain departmental and Senate approval.
  • Identify key courses for which high-quality online versions exist at peer institutions… and get them approved for automatic transfer credit *during the emergency*
  • Develop high-quality, rigorous, fully online versions of key courses and obtain all necessary approvals from Senate, to designate them as permanent R-courses.  Consult WASC as required.