COVID-19 Academic Affairs FAQs and Resources

Welcome to the COVID-19 Academic Affairs FAQs and Resources hub with links to important updates, FAQs, and other resources for UC San Diego Faculty and Academic Appointees. Given the rapid spread of the 2019 Novel Coronavirus (COVID-19), UC San Diego needs to be prepared should students, staff, and faculty on our campus be ill or under quarantine in the coming weeks and months. See below for guidance on preserving educational and business continuity at UC San Diego. For up to the moment updates from the university regarding COVID-19 from campus leadership, please sign up for Triton Alerts or also consult UC San Diego Return to Learn.

Campus and UC Notices about the Coronavirus (COVID-19)

4/14/21 Required Notification of Potential Workplace Exposure Locations
4/13/21 Required Notification of Potential Workplace Exposure Locations
4/12/21 Student Vaccination Appointments Open This Thursday
4/12/21 Required Notification of Potential Workplace Exposure Locations
4/9/21 REMINDER: Please Schedule Vaccination Appointments
4/9/21 Travel Policy Update
4/9/21 Required Notification of Potential Workplace Exposure Locations
4/8/21 Required Notification of Potential Workplace Exposure Locations
4/7/21 Required Notification of Potential Workplace Exposure Locations
4/6/21 Required Notification of Potential Workplace Exposure Locations
4/5/21 Fall Instruction Planning Update
4/5/21 Required Notification of Potential Workplace Exposure Locations
4/2/21 Required Notification of Potential Workplace Exposure Locations
4/1/21 Required Notification of Potential Workplace Exposure Locations
3/31/21 Required Notification of Potential Workplace Exposure Locations
3/30/21 Required Notification of Potential Workplace Exposure Locations
3/29/21 Welcome to Spring Quarter
3/29/21 Required Notification of Potential Workplace Exposure Locations
3/25/21 Research Ramp-Up Update
3/25/21 Required Notification of Potential Workplace Exposure Locations
3/24/21 Reminder - Research Town Hall Tomorrow: March 25th 2:00 – 3:00 p.m.
3/24/21 HDH Announces Expanded Graduate Student Housing Rate Exemption
3/24/21 Required Notification of Potential Workplace Exposure Locations
3/23/21 Required Notification of Potential Workplace Exposure Locations
3/22/21 Required Notification of Potential Workplace Exposure Locations
3/19/21 Re-opening the Faculty COVID Relief Grant
3/19/21 Required Notification of Potential Workplace Exposure Locations
3/18/21 Required Notification of Potential Workplace Exposure Locations
3/17/21 April 6 Special Election: Reminder about Civil Discourse, Voting, and Political Activity
3/17/21 HDH Graduate Housing Pricing Update
3/16/21 Faculty and Researchers Return to Campus
3/16/21 Required Notification of Potential Workplace Exposure Locations
3/15/21 Campus Operations Update
3/15/21 Temporary Pandemic Relief for Flexible Spending Accounts
3/15/21 Required Notification of Potential Workplace Exposure Locations
3/12/21 Required Notification of Potential Workplace Exposure Locations
3/11/21 Required Notification of Potential Workplace Exposure Locations
3/10/21 Required Notification of Potential Workplace Exposure Locations
3/9/21 Required Notification of Potential Workplace Exposure Locations
3/8/21 Required Notification of Potential Workplace Exposure Locations
3/5/21 Required Notification of Potential Workplace Exposure Locations
3/4/21 Required Notification of Potential Workplace Exposure Locations
3/3/21 Faculty Town Hall: Tuesday, March 9
3/3/21 Required Notification of Potential Workplace Exposure Locations
3/2/21 Required Notification of Potential Workplace Exposure Locations
3/1/21 Academic Senate Newsletter – Fall 2021 Instruction
3/1/21 Required Notification of Potential Workplace Exposure Locations
2/26/21 Vaccinating Campus Employees
2/26/21 Required Notification of Potential Workplace Exposure Locations
2/25/21 Required Notification of Potential Workplace Exposure Locations
2/24/21 Required Notification of Potential Workplace Exposure Locations
2/22/21 Required Notification of Potential Workplace Exposure Locations
2/23/21 March 2, 2021 Representative Assembly Meeting
2/22/21 Required Notification of Potential Workplace Exposure Locations
2/19/21 Required Notification of Potential Workplace Exposure Locations
2/18/21 Required Notification of Potential Workplace Exposure Locations
2/17/21 Required Notification of Potential Workplace Exposure Locations
2/16/21 Reminder: Faculty Town Hall: Thursday, February 18
2/16/21 Required Notification of Potential Workplace Exposure Locations
2/12/21 Required Notification of Potential Workplace Exposure Locations
2/11/21 Required Notification of Potential Workplace Exposure Locations
2/10/21 Required Notification of Potential Workplace Exposure Locations
2/9/21 Required Notification of Potential Workplace Exposure Locations
2/8/21 Faculty Town Hall: Thursday, February 18
2/8/21 Required Notification of Potential Workplace Exposure Locations
2/5/21 Required Notification of Potential Workplace Exposure Locations
2/4/21 Required Daily Notification of Potential Workplace Exposure Locations
2/3/21 Enterprise Event and Production Management (EEPM) Project Update
2/3/21 Required Daily Notification of Potential Workplace Exposure Locations
2/2/21 Vaccination Station at RIMAC and Vaccine Update
2/2/21 Required Daily Notification of Potential Workplace Exposure Locations
2/1/21 Required Daily Notification of Potential Workplace Exposure Locations
1/29/21 Homeland Security Bulletin and Campus Safety Reminders
1/28/21 Required Daily Notification of Potential Workplace Exposure Locations
1/28/21 Required Daily Notification of Potential Workplace Exposure Locations
1/27/21 Campus Operations Update
1/27/21 Required Daily Notification of Potential Workplace Exposure Locations
1/27/21 Required Daily Notification of Potential Workplace Exposure Locations
1/27/21 Research Town Hall, February 2, 2021
1/25/21 Required Daily Notification of Potential Workplace Exposure Locations
1/22/21 Temporary Academic Accommodations for Winter and Spring 2021
1/22/21 Required Daily Notification of Potential Workplace Exposure Locations
1/21/21 Required Daily Notification of Potential Workplace Exposure Locations
1/20/21 Required Daily Notification of Potential Workplace Exposure Locations
1/19/21 Required Daily Notification of Potential Workplace Exposure Locations
1/15/21 COVID-19 Vaccine Prioritization
1/15/21 Alert - Misuse of COVID-19 Testing
1/15/21 Wastewater Monitoring Dashboard Tool
1/15/21 Required Daily Notification of Potential Workplace Exposure Locations
1/14/21 Required Daily Notification of Potential Workplace Exposure Locations
1/13/21 Required Daily Notification of Potential Workplace Exposure Locations
1/12/21 Upcoming Nomination Deadline 1/22/21 - 11th Annual Integrity Awards
1/12/21 Wastewater Detection of SARS CoV-2
1/11/21 Required Daily Notification of Potential Workplace Exposure Locations
1/11/21 Required Daily Notification of Potential Workplace Exposure Locations
1/8/21 Potential Workplace Exposure Notification
1/7/21 Potential Workplace Exposure Notification
1/6/21 Potential Workplace Exposure Notification
1/5/21 Welcome to Winter Quarter
1/5/21 Return to Learn: Faculty Town Hall
1/4/21 Potential Workplace Exposure Notification
1/4/21 Wastewater Detection of SARS CoV-2
12/30/20 Wastewater Detection of SARS CoV-2
12/29/20 Wastewater Detection of SARS CoV-2
12/22/20 Wastewater Detection of SARS CoV-2
12/22/20 Announcing New Faculty COVID Relief Grant
12/20/20 Wastewater Detection of SARS CoV-2
12/18/20 Gratitude for a Successful Fall Quarter
12/17/20 Required COVID-19 Testing and Related Leave Protection
12/15/20 Resource Management & Planning Holiday Schedule
12/13/20 Wastewater Detection of SARS CoV-2
12/11/20 Return to Learn and Winter Operations Update
12/11/20 Support for our Faculty and Students at the End of Fall Quarter
12/10/20 Staff Town Hall: Tuesday, December 15
12/8/20 11th Annual Integrity Awards - Call for Nominations & Save the Date
12/7/20 Wastewater Detection of SARS CoV-2
12/4/20 Wastewater Detection of SARS CoV-2
12/2/20 Wastewater Detection of SARS CoV-2
12/2/20 Return to Learn: Faculty Town Hall
12/2/20 Wastewater Detection of SARS CoV-2
11/29/20 Wastewater Detection of SARS CoV-2 November 27-28, 2020
11/28/20 Wastewater Detection of SARS CoV-2
11/25/20 Wastewater Detection of SARS CoV-2
11/24/20 Reminders Regarding Pandemic Safety in Research Facilities
11/24/20 Safety in Research Settings
11/24/20 Wastewater Detection of SARS CoV-2
11/23/20 Proposed UC Curtailment Program and Senate Response
11/23/20 UC San Diego’s Jobs Protection Plan
11/23/20 A Message from UC President Drake: UC’s Commitment to Preserving Jobs During the Pandemic
11/19/20 Paid Administrative Leave Period Extended & Flu Vaccine Mandate
11/18/20 Celebrating UC San Diego's 60th Birthday
11/17/20 Fall Break and COVID-19 Campus Operations Update
11/16/20 (from UCOP, 5th Issuance) COVID-19 Leaves and Job Protection Guidance for Academic Personnel
11/13/20 CA COVID Notify — Update to Apple iOS 14.2 to Continue Exposure Notifications
11/12/20 Letter from President Drake - Amended Executive Order
11/5/20 Academic Reviews and Impact of COVID-19
11/5/20 COVID Care Modified Duties Program (CCMD)
11/2/20 Academic Senate Newsletter
11/2/20 A Message from President Drake: Tomorrow’s Presidential Election
10/28/20 A Message from President Drake: Consultation Continues on Possible System-wide Curtailment Program
10/27/20 Wastewater Detection of SARS CoV-2
10/26/20 Wastewater Detection of SARS CoV-2
10/26/20 Elections, Voting, and Free Speech
10/23/20 Return to Learn Update, Fall Break Planning and Travel Guidelines
10/19/20 Reminder - Return to Learn Faculty Town Hall: In-Person Instruction and COVID-19: Lessons Learned So Far
10/15/20 Research Town Hall, October 26th
10/14/20 Updated Guidance as of Oct. 12, 2020: Interim Exception to APM-710 Leave Policy
10/13/20 Reminder about Civil Discourse, Voting and Political Activity
10/13/20 Return to Learn Faculty Town Hall: In-Person Instruction and COVID-19: Lessons Learned So Far
10/13/20 Call for Dependent Care Travel Grant Applications for the 2020-2021 Academic Year
10/12/20 A Message from President Drake
10/9/20 Interim Exception to APM-710 Leave Policy
10/7/20 President Drake Welcomes the UC Community to the New Academic Year
10/7/20 Return to Learn: Faculty Town Hall
10/2/20 Important Information Regarding This Year's Flu Vaccination for Employees and Identifying Specific Work Location
10/2/20 Office of Science and Technology Policy Webinar on Research Security, October 6
10/1/20 Reaffirming Our Commitment to Academic Integrity
10/1/20 Welcome to UC San Diego and Return to Learn Update
9/29/20 Support for our Faculty and Students at the Start of Fall Quarter
9/28/20 All Senate Welcome Fall 2020
9/25/20 Reminder: Zoom Bombing Prevention and Reports
9/24/20 Participate in UC San Diego’s Voluntary COVID Exposure Notification System Pilot
9/17/20 Return to Learn Staff Town Hall, Thursday, September 24
9/11/20 Voluntary COVID-19 Smartphone Notification Project to Launch
9/11/20 Return to Learn Faculty Town Hall, Friday, September 18
9/9/20 Update on Wastewater Testing Results
9/9/20 Fall 2020 Space Information Review
9/9/20 Academic Senate Newsletter
9/5/20 Wastewater Detection of SARS CoV-2
9/4/20 Return to Learn: Student Town Hall
9/3/20 Federal and University Work-Study Programs
9/2/20 Return to Learn and Campus Operations Update
9/1/20 Exceptions for Access to Private Offices for Research, Scholarship and Creative Activity
8/31/20 August Senate/Administration Town Halls: FAQs and Presentations Available
8/26/20 Update from your CHRO: Unauthorized Flu Vaccine Survey
8/18/20 Reminder - Today's Senate Summer Town Hall for Academics
8/14/20 Logistics Integration and Town Hall
8/14/20 ACTION REQUIRED: Screening and Testing for a Safer Campus Environment; Work and Health Management Registration Reminder
8/11/20 Senate Summer Town Halls for Academics
8/10/20 Return to Learn: Student Town Hall
8/7/20 Work and Health Management Registration Update
8/7/20 New Flu Vaccination Requirement for UC Students, Faculty, and Staff
8/4/20 Senate Town Hall for Academics
7/31/20 COVID-19 UPDATE: Work and Health Management Registration
7/30/20 Return to Learn: Graduate and Professional Student Town Hall
7/17/20 COVID-19 Fact and Fiction: Showcasing UC San Diego Expertise in New Webcast
7/17/20 UPDATE: Return to Learn Campus Staff Town Hall, Thursday, July 23
7/17/20 Campus Notice System Update
7/17/20 Return to Learn Campus Staff Town Hall, Thursday, July 23
7/14/20 Department of Homeland Security Reversal of International Student Visa Order
7/13/20 Return to Learn Student Town Hall, Thursday, July 16
7/7/20 Statement Concerning ICE Guidance
7/7/20 Return to Learn Faculty Town Hall, Friday July 10
7/1/20 Summer 2020 Temporary Extension of the Deadline to Drop a Course with a W
6/30/20 Upcoming July Research Town Halls
6/30/20 UPDATE: COVID-19 Screening and Testing for Campus - Fall 2020
6/25/20 UPDATE: Campus Operations for Fall 2020
6/23/20 Temporary Layoffs in Housing, Dining and Hospitality
6/15/20 Research Town Hall and Research Ramp-Up Reminders
6/11/20 Be Aware of COVID-19 Related Hacking and Phishing Attacks
6/3/20 A Moment of Silence and Reflection
6/3/20 Support for our Students During Finals
6/3/20 Research Town Hall, June 8, 2020
5/30/20 UC San Diego Research Ramp Up: Orange Phase Launch
5/29/20 Symptom Screening for Employees Working On-Site
5/29/20 Message from the Chancellor: Phased Approach to Campus Operations
5/29/20 Academic File Reviews
5/29/20 Statement on George Floyd, Breonna Taylor and Ahmaud Arbery
5/29/20 Spring 2020 Final Exams
5/29/20 Important Zoom Updates
5/28/20 (from UCOP) Temporary waiver of the 30-day separation requirement for recall of Academic Appointees
5/22/20 Research Town Hall Webinar May 28th, Research Ramp Up
5/19/20 Letter to the Community from President Janet Napolitano
5/15/20 Planning for June 1st Ramp Up of Research During COVID-19 Pandemic
5/12/20 Balancing Remote Work and Caregiving
5/12/20 May 19, 2020 Representative Assembly Meeting
5/8/20 May Updates for UC San Diego Academics
5/8/2020 (from UCOP, 3nd Issuance) COVID-19 Leaves and Job Protection Guidance for Academic Personnel
5/7/20 Message from the Chancellor: Financial Impact of COVID-19
5/5/20 UC San Diego’s “Return to Learn” Program
5/4/20 Notice of Senate Election – Voting Open
5/1/20 (from the UC Academic Senate Academic Council and the University Committee on Academic Personnel) COVID-19 and Instructions to Reviewing Agencies
5/1/20 Childcare and Resources for Parents and Caretakers During COVID-19
5/1/20 Mental Health Awareness Month
4/30/20 Commencement 2020 Announcement
4/29/20 Research Town Hall Q&A Webinars - May 6 and 28
4/28/20 COVID-19 UPDATE: Fall Campus Operations; Tuition and Fees; Housing and Dining; Virtual Student Resources
4/27/20 (from UCOP, updated, 5th Issuance) COVID-19-Related Leave for Academic Appointees: Guidance for Supervisors
4/27/20 (from UCOP, 2nd Issuance) COVID-19 Leaves and Job Protection Guidance for Academic Personnel
4/21/20 Recommendations for Remote Assessment
4/20/20 Senate COVID-19 Update
4/14/20 (from UCOP, updated, 4th Issuance) COVID-19-Related Leave for Academic Appointees: Guidance for Supervisors
4/13/20 (from UCOP) COVID-19 Leaves and Job Protection Guidance for Academic Personnel
4/9/20 Remote Summer Session, Summer Campus Housing, Academic Integrity
4/7/20 (from UCOP) COVID-19 UC FFCRA Leave Obligations
4/7/20 Temporary Work Opportunity Clearinghouse
4/6/20 (UCOP FAQ) Answers to questions about UC job protections through June 30
4/3/20 SPRING 2020 Teaching Evaluations
4/2/20 Research Town Halls, Funding Opportunities and Support
4/2/20 Assurances to UC Employees During These Unprecedented Times
4/2/20 A Message of Thanks to UC San Diego Academics
4/2/20 Be Prepared: COVID-19 Scams Are Targeting You
4/2/20 Alert: Zoom Bombing Prevention and Reports
4/1/20 Letter from the Chancellor: COVID-19 Campus Update, Commitment to Community
3/31/20 Free Adobe Creative Cloud Licenses for UC San Diego Users
3/29/20 Welcome to Spring Quarter, Precautions for Campus Residents, COVID-19 Updates
3/28/20 Triton Alert Update: COVID-19 at UC San Diego
3/26/20 Continuity of Research
3/26/20 (from UCOP, updated, 3rd Issuance) COVID-19-Related Leave for Academic Appointees: Guidance for Supervisors
3/26/20 Deadline Extension: 2020-21 Course Development and Instructional Improvement Program (CDIIP)
3/24/20 Extension of Probationary Period for Assistant-Level Academic Appointees
3/24/20 COVID-19 UPDATE: Gratitude, Triton Community, and Campus Updates
3/23/20 Temporary Changes to San Diego Senate Regulations Relating to Grading Options and Enrollment Deadlines
3/20/20 EVC Guidance on Copyright of Course Materials at UC San Diego
3/20/20 COVID-19 UPDATE: Stay at Home Order
3/20/20 Availability of Package and Mail Distribution or Pickup
3/20/20 Critical Equipment Needs for Clinical Care Related to COVID-19
3/20/20 (from UCOP, updated) COVID-19-Related Leave for Academic Appointees: Guidance for Supervisors
3/20/20 Deadline Extended for Nominations for Academic Senate Distinguished Teaching Awards 2019-2020
3/20/20 Spring 2020 Exceptions to San Diego Senate Regulations on Pass/No Pass Grades and Satisfactory/Unsatisfactory Grades and Enrollment Deadlines
3/19/20 COVID-19 Updates: Critical Functions Staffing; Campus Population Density; Stress Management
3/18/20 Immediate Move to Direct Deposit
3/18/20 CAP Response to COVID-19
3/18/20 Academic Personnel Updates Related to the COVID-19 Crisis
3/17/20 (from UCOP) COVID-19-Related Leave for Academic Appointees: Guidance for Supervisors
3/17/20 EVC Guidance on the Process for Seeking Permission from Campus Administration to Cancel Courses During Spring Quarter 2020
3/17/20 UCSD COVID-19 Research Guidance (Reducing On-site Activity)
3/16/20 President Napolitano’s March 16, 2020 Executive Order on COVID-19 Related Paid Leave
3/16/20 Campus Housing and Operations Update
3/16/20 Triton Alert: Confirmed Cases of COVID-19 at UC San Diego
3/14/20 Academic Recruitments – COVID-19 Guidance for Best Practices from EVC Simmons
3/13/20 Coronavirus: IMPORTANT Information for the UC San Diego Community
3/13/20 Conducting Research Activities During the Novel Coronavirus Outbreak (COVID-19)
3/13/20 Coronavirus: IMPORTANT Information
3/13/20 COVID-19 Academic Senate Update
3/12/20 Further Guidance from EVC Simmons on Remote Teaching During Spring 2020
3/12/20 Zoom Pro Licenses Available
3/12/20 Coronavirus: IMPORTANT Information for the UC San Diego Community
3/11/20 Winter Quarter and Final Exam Update
3/9/20 UC San Diego Coronavirus—Campuswide Status Update
3/5/20 Updated UC directive travel restrictions to CDC Level 2 and Level 3 Travel Health Notice Countries (download)
3/4/20 UC San Diego Coronavirus Preparedness and Planning
2/28/20 Maintaining Educational Continuity in the Context of COVID-19
2/26/20 Important Update on COVID-19 Travel Advisories
2/26/20 UC President Napolitano's updated directive on limiting non-essential travel due to COVID-19 (download)
2/24/20 UC's response to coronavirus (COVID-19¹) - (page continuously updated)
2/14/20 2019 Novel Coronavirus Update: Safeguarding the Health of Our Campus Community
2/5/20 2019 2019 Novel Coronavirus Webinar Feb. 6/IMPORTANT UPDATE for the UC San Diego Community
2/3/20 2019 Novel Coronavirus Update: Interim UC San Diego Travel Policy Related to the Coronavirus Outbreak
1/31/20 Chancellor's Office Update
1/30/20 Novel Coronavirus Webinar held (Webinar Recording Available Now)
1/27/20 2019 Novel Coronavirus Update: Includes FAQs on facts about the virus, travel recommendations, resources for students, faculty, staff, and more
1/23/20 Coronavirus: Information for the UC San Diego Community
1/22/20 Coronavirus: Important Information for UC San Diego Students

COVID-19 Extension of the Probationary Period and Academic Deferral Toolkit

In light of the COVID-19 crisis and the potential impact on academics’ scholarly and creative work during the Spring quarter, on March 24, 2020, Chancellor Khosla and EVC Simmons, in consultation with the UC San Diego Academic Senate, announced that that, effective immediately, appointees with a probationary period could receive automatic extensions to their probationary periods due to the pandemic. See the Probationary Period Extension and Academic Deferral Toolkit vetted by CAP and the Academic Senate for eligibility guidelines and procedural guidance.

Employee Symptom Screening and COVID Testing

Employee Symptom Screening and COVID Testing information is available and continuously updated on the Return to Learn site. In addition, please see the BLINK Required COVID-19 Testing FAQ.

ETS - Education Continuity Teaching Tools and Resources

Visit Education Continuity Tools and Resources on the Ed Tech site for guides, tips, and tools for faculty to lessen the impact of COVID-19 illness-related disruptions.

Faculty Return to Learn Town Halls

Visit Return to Learn for more information on upcoming and past Town Halls and a comprehensive FAQ.

Monday, January 11, 2021

Hosted by: Elizabeth Simmons, Executive Vice Chancellor
Moderated by: Robert Continetti, Senior Associate Vice Chancellor, Academic Affairs
Opening remarks by: Pradeep K. Khosla, Chancellor

Panelists:

James Antony, Ph.D., Dean of the Graduate Division
Steven Constable, Ph.D., Chair, Academic Senate, San Diego Division
Carlos Jensen, Ph.D., Associate Vice Chancellor, Educational Innovation
Hemlata Jhaveri, Ph.D., Executive Director, Housing, Dining & Hospitality
Gary Matthews, Vice Chancellor of Resource Management and Planning
John Moore, Ph.D., Dean of Undergraduate Education
Robert Schooley, M.D., Professor in the Department of Medicine, Division of Infectious Diseases and Global Public Health

Wednesday, December 9, 2020

Hosted by: Elizabeth H. Simmons, Executive Vice Chancellor
Moderated by: Robert Continetti, Senior Associate Vice Chancellor, Academic Affairs
Opening remarks by: Pradeep K. Khosla, Chancellor

Thursday, November 12, 2020

Faculty Town Hall: Classroom Culture and Assessment - Models and Resources

Thursday, Nov. 12
Hosted by: Elizabeth H. Simmons, Executive Vice Chancellor
Moderated by: Carlos Jensen, Associate Vice Chancellor - Educational Innovation
Opening remarks by: Pradeep K. Khosla, Chancellor

Panelists

Tricia Bertram Gallant, Director, Academic Integrity Office
Steven Constable, Chair, Academic Senate
Karen Flammer, Director Digital Learning Hub, Teaching + Learning Commons
John Moore, Dean of Undergraduate Education
Caryn Neiswender, Senior Instructional Designer, Digital Learning Hub, Teaching + Learning Commons
Josephine Relaford-Doyle, Education Specialist, Engaged Teaching Hub, Teaching + Learning Commons
David Ruiter, Faculty Director, Teaching + Learning Commons
Carolyn Sandoval, Associate Director, Teaching + Learning Commons

Classroom Culture and Assessment - Models and Resources Presentation.

Tuesday, October 20, 2020

This special Return to Learn Town Hall is focused on in-person instruction and COVID-19 and the lessons learned so far.

Wednesday, October 14, 2020

Panelists:

James Antony, Ph.D., Dean of the Graduate Division
Steven Constable, Ph.D., Chair, Academic Senate, San Diego Division
Carlos Jensen, Ph.D., Associate Vice Chancellor, Educational Innovation
Alysson Satterlund, Ph.D., Vice Chancellor for Student Affairs
Angela Scioscia, M.D., Interim Executive Director for Student Health and Wellness
Gary Matthews, Vice Chancellor of Resource Management and Planning
John Moore, Ph.D., Dean of Undergraduate Education
Robert Schooley, M.D., Professor in the Department of Medicine, Division of Infectious Diseases and Global Public Health

Friday, September 18, 2020

Hosted by: Elizabeth H. Simmons, Executive Vice Chancellor

Moderated by: Robert Continetti, Senior Associate Vice Chancellor, Academic Affairs

Opening remarks by: Pradeep K. Khosla, Chancellor

Panelists:

James Antony, Ph.D., Dean of the Graduate Division
Steven Constable, Ph.D., Chair, Academic Senate, San Diego Division
Carlos Jensen, Ph.D., Associate Vice Chancellor, Educational Innovation
Alysson Satterlund, Ph.D., Vice Chancellor for Student Affairs
Angela Scioscia, M.D., Interim Executive Director for Student Health and Wellness
Jana Severson, Director of Housing Services, Housing, Dining and Hospitality
Gary Matthews, Vice Chancellor of Resource Management and Planning
John Moore, Ph.D., Dean of Undergraduate Education
Robert Schooley, M.D., Professor in the Department of Medicine, Division of Infectious Diseases and Global Public Health

Tuesday, August 18, 2020

Tuesday, August 18, from 3:30 - 5:00 p.m.

Co-hosted by: Maripat Corr, Academic Senate Chair and Elizabeth H. Simmons, Executive Vice Chancellor

Moderated by: Robert Continetti, Senior Associate Vice Chancellor—Academic Affairs

Opening Remarks by: Pradeep K. Khosla, Chancellor

Panelists:

Cheryl Anderson, Ph.D., Professor and Dean of The Herbert Wertheim School of Public Health and Human Longevity Science
James Antony, Dean of the Graduate Division and Quynh Nguyen, President of the Graduate Student Association
Sandra Brown, Ph.D., Vice Chancellor for Research
Carlos Jensen, Ph.D., Associate Vice Chancellor, Educational Innovation
Gary Matthews, Vice Chancellor of Resource Management and Planning
John Moore, Ph.D., Dean of Undergraduate Education
Robert Schooley, M.D., Professor in the Department of Medicine, Division of Infectious Diseases and Global Public Health

Friday, July 10, 2020

Hosted by: Elizabeth H. Simmons, Executive Vice Chancellor

Moderated by: Robert Continetti, Senior Associate Vice Chancellor—Academic Affairs

Opening Remarks by: Pradeep K. Khosla, Chancellor

Panelists:

James Antony, Ph.D., Professor of Education Studies and Dean of the Graduate Division
Sandra Brown, Ph.D., Vice Chancellor for Research
Maripat Corr, M.D., Professor in the Department of Medicine and Chair, Academic Senate, San Diego Division
Dulce Dorado, Director, International Students & Programs Office Global Education
Stephen Jackson, Associate Vice Chancellor of Resource Management and Planning
Hemlata Jhaveri, Ph.D., Executive Director of Housing, Dining and Hospitality
Natasha Martin, M.D., D.Phil., Associate Professor of Medicine
Gary Matthews, Vice Chancellor of Resource Management and Planning
John Moore, Ph.D., Professor of Linguistics and Dean of Undergraduate Education
Cindy Palmer, Assistant Vice Chancellor of Academic Personnel Services
Robert Schooley, M.D., Professor in the Department of Medicine, Division of Infectious Diseases and Global Public Health
Lance Scott, Research Safety Manager and Associate Director of Environment Health and Safety

FAQ on Academic Recruitment During Remote Operation

The Executive Vice Chancellor- Academic Affairs has called for departments to use a remote interview process for all candidates using teleconferencing options such as Zoom. Virtual interviewing means moving interviews and presentations to video. Click here to see the complete list of resources.

FAQ on Educational Continuity

Visit the FAQ on Educational Continuity for answers for faculty and academic appointees regarding specific, non-technical questions about how we can preserve our educational mission.

FAQ on COVID-19 Leave Options, Remote Work Provisions, and Duties Modifications

Visit the FAQ on COVID-19 Leave Options, Remote Work Provisions, and Duties Modifications.

Helpful Internal Links and General Novel Coronavirus (COVID-19) Information for the UC San Diego Community

UC San Diego Return to Learn updates continue to be posted and updated at the University of California, San Diego Return to Learn site here.
UC San Diego Return to Learn COVID-19 Daily Dashboard provides data on UC San Diego students and campus employees (including general campus and Scripps Institute of Oceanography). It excludes employees from UC San Diego Health and UC San Diego Health Sciences, who are monitored by UC San Diego Health.
UC-Wide updates such as letters from UC President Napolitano and other news are available and can be subscribed to so that you may receive the latest developments on UC’s response to the coronavirus outbreak.
UC San Diego emergency updates can be received here. Register for the Triton Alert notification system.
For California state news, please also check the California State Coronavirus website, which is updated daily with news and information.
For working from remote resources, visit Remote Work Resources.
For cybersecurity guidance to protect yourself and your devices during COVID-19, please consult COVID-19 (Novel Coronavirus) Cybersecurity Guidance and Recommendations.
For Updates from the Academic Senate, visit COVID-19 Academic Senate Updates.
For Privacy Considerations guidance see here for University guidance on Privacy Considerations during Modified Campus Operations due to COVID-19.
For UC San Diego Library Resources, visit COVID-19: Library Services Available.
For guidance for working with students with disabilities, the Office for Students with Disabilities also has a dedicated OSD COVID-19 Information Page.
Regarding safeguarding your health, Learn more about COVID-19 and how to prevent it. The operative advice would be seek medical care and advice from your health provider. Be sure to call ahead to see if precautions are necessary so that the facility may plan ahead to minimize potential spread.
To Ease Your Anxiety: We understand that you may be experiencing heightened feelings of anxiety. If you would like access to counseling services, please contact the Faculty and Staff Assistance Program.

International Faculty and Scholars Office Updates and Notices

For news and updates related to visas and international scholars, visit IFSO Coronavirus News and Updates. Also, subscribe to the listserv for International Faculty & Scholars for up to the moment news.

On the IFSO website, Notices of Intent to Hire H1-B Employees are posted on an electronic bulletin board and will be posted on or within 30 days before the date the labor condition application is filed; these shall be available to the affected employees for a total of 10 days.

Our Principles of Community in the Online Classroom

Our goal is to deliver the best educational experience possible, even under these challenging conditions. Observing our Principles of Community in the virtual environment will help us create and maintain a positive and vibrant online learning community. Recognize and take into consideration that our richly diverse cultures and life experiences will influence our online engagement. Treat each other with respect and the dignity we all deserve. If you witness or experience online behavior that constitutes harassment or discrimination, remember to report it to the Office for the Prevention of Harassment & Discrimination (OPHD).

Pre-Approval for Essential Travel

Academic Appointees planning essential travel require pre-approval. For information about initiating a request, visit the APS Pre-Approval Process for Essential Travel page.

For additional information on current university travel protocols, please see the UC San Diego PPM 1-1 Interim Policy on Official University Travel During the COVID-19 Pandemic.

Privacy Guidelines for Remote Instruction

As UC San Diego modifies the ways in which we conduct business and interactions move online during this pandemic, please be mindful that general privacy requirements remain intact. Visit COVID-19 and Privacy for details about privacy guidelines related to remote course instruction, online exams, videoconferencing, and more.

Remote Instruction Accommodations for Students with Disabilities

Like in-person classes, online courses are required to provide reasonable accommodations to students with disabilities. All course content for Spring 2020 must be provided in accessible formats. The Office for Students with Disabilities (OSD) is working with numerous departments, divisions, and units to communicate information regarding accommodations for students with disabilities for Spring Quarter 2020.

Please visit the OSD COVID-19 website for details, including Information for Faculty and Information for Students. Be sure to check back regularly for the latest OSD updates related to remote instruction.

Students or faculty who have specific questions or concerns about accommodations should contact osd@ucsd.edu for assistance.

Student Referral Resources

When asked for referrals by students, faculty should direct students to the larger, university COVID-19 Student Affairs Resources and Information hub. Please note: the Office for Students with Disabilities also has a dedicated OSD COVID-19 Information Page.

Please see below for a brief FAQ about resources for students:

Q: Where should I refer students with questions about computer access during Spring Quarter?

A: Here are helpful links you may provide:

ETS Computer Lab Look Up by Lab Features

Instructional Computing: Labs & Remote Access

Q: Where can students go for assistance with remote learning?

A: It's best to direct them to COVID-19 Student Affairs Resources and Information, which is continuously updated with new resources.

Q: Where can students learn about the approved extension to Spring 2020 P/NP grading options?

A: Please see this communication to students from the Academic Senate about the Spring 2020 P/NP extension.

Q: Where can I direct students for information about campus plans for Fall Quarter 2020?

A: VCSA has posted a Fall 2020 FAQ for students.

Q: How can I refer students who are in personal or emotional distress to appropriate resources?

A: Consult this informational guide from the VC Student Affairs.

Q: Is there a dedicated COVID-19 related financial aid and scholarship information page I can refer students to if they must change their enrollments?

A: Yes. Send them here.

Work/Life Resources During COVID-19 Physical Distancing

Visit Work/Life Resources During COVID-19 Physical Distancing for a new page for faculty and academic appointees with links to internal and external work/life and mental health resources, virtual entertainment, and more.