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Review Committee Dates and Information

See below for meeting dates and information about UC San Diego review-related campus committees.

AARP Meeting Schedule

The Academic Administrator and Academic Coordinator Review Panel (AARP) is a standing committee that reviews appointment, acceleration, promotion and non-standard cases for Academic Administrators and Academic Coordinators. The role of AARP is to serve in lieu of the Committee on Academic Personnel (CAP) as the final recommending body for these actions.

The 2020-2021 meeting schedule is below; additional meetings may be scheduled or cancelled as needed. For review actions submitted with a July 1, 2021 effective date please refer to the campus file deadlines. In recognition of the continuing impact of the COVID-19 crisis and the remote work environment, Academic Personnel Services (APS) will not require formal memos when academic appointees or departments require additional time to submit files for review. However, we strongly encourage departments and divisions to adhere to the posted deadlines to the furthest extent possible keeping in mind that significantly delayed files are subject to an effective date in the next academic year (July 1, 2022)*.

*Divisions should monitor file submission progress and regularly report file status to APS. Delays of longer than a few weeks beyond campus deadlines must be discussed with APS and may be subject to approval.

Appointment files should be submitted for review with ample time prior to the effective date to allow campus reviewers to evaluate the file thoroughly. Files submitted after the “deadline for files to be submitted to APS” listed below may be delayed to the next AARP meeting. Files submitted are expected to be committee-ready; files that are not committee-ready will be returned and assigned a meeting date following its subsequent submission.

Meeting Date Deadline for files to be submitted to APS
October 7, 2020   September 23, 2020
November 4, 2020   October 21, 2020
December 2, 2020   November 18, 2020
January 6, 2021   December 16, 2020
February 3, 2021   January 20, 2021
March 3, 2021   February 17, 2021
April 7, 2021   March 24, 2021
May 5, 2021   April 21, 2021
June 2, 2021   May 19, 2021
July 7, 2021   June 23, 2021

 

If you have questions regarding AARP, please contact Jesse Hurtado at jhurtado@ucsd.edu 

Current AARP Members:

Brian Palenik Professor SIO Department
Terry Jernigan Professor Cognitive Science
Sharon Franks Academic Coordinator Research Affairs
Melissa Micou Academic Coordinator Division of Biological Sciences
Mark A. Lawson

Professor in Residence/Academic Administrator

Obstetrics, Gynecology and  Reproductive Sciences

 

CAP Meeting Schedule

See the CAP website for CAP's meeting schedule.

PSSRP Meeting Schedule

The Project Scientist and Specialist Review Panel (PSSRP) is a standing committee that reviews appointment, acceleration, promotion and non-standard cases for Project Scientists and Specialists. The role of PSSRP is to serve in lieu of the Committee on Academic Personnel (CAP) as the final recommending body for these actions.

The 2020-2021 meeting schedule is below; additional meetings may be scheduled or cancelled as needed. For review actions submitted with a July 1, 2021 effective date please refer to the campus file deadlines. In recognition of the continuing impact of the COVID-19 crisis and the remote work environment, Academic Personnel Services (APS) will not require formal memos when academic appointees or departments require additional time to submit files for review. However, we strongly encourage departments and divisions to adhere to the posted deadlines to the furthest extent possible keeping in mind that significantly delayed files are subject to an effective date in the next academic year (July 1, 2022)*.

*Divisions should monitor file submission progress and regularly report file status to APS. Delays of longer than a few weeks beyond campus deadlines must be discussed with APS and may be subject to approval.

Appointment files should be submitted for review with ample time prior to the effective date to allow campus reviewers to evaluate the file thoroughly. Files submitted after the “deadline for files to be submitted to APS” listed below may be delayed to the next PSSRP meeting. Files submitted are expected to be committee-ready; files that are not committee-ready will be returned and assigned a meeting date following its subsequent submission.

Please be mindful of the terms and conditions of appointment for represented Project Scientists and Specialists per Article 2 of the Memorandum of Understanding between academic researchers and the UC.

Meeting Date Deadline for files to be submitted to APS
October 13 2020 September 30, 2020
November 10, 2020 October 28, 2020
December 8, 2020 November 25, 2020
January 12, 2021 December 16, 2020
February 9, 2021 January 27, 2021
March 9, 2021 February 24, 2021
April 13, 2021 March 31, 2021
May 11, 2021 April 28, 2021
June 8, 2021 May 26, 2021
July 6, 2021 June 23, 2021

The Chair for PSSRP meetings rotates among the full Professor or Professor In Residence panel members. 

If you have questions regarding PSSRP, please contact Jesse Hurtado at jhurtado@ucsd.edu 

Current PSSRP Members:

Todd Gilmer Professor Family Medicine and Public Health
M. Gabi Laske Professor-in-Residence Institute of Geophysics and Planetary Physics
Wouter-Jan Rappel Research Scientist Physics
James LaClair Project Scientist Chemistry/Biochemistry
Robert McEvilly Specialist Medicine
Juan-José Ripoll Specialist Cell and Developmental Biology
Ivana Cerovecki Project Scientist CASPO
Alexei Kritsuk Research Scientist CASS

RS-CAP Deadlines

RS-CAP is charged with performing academic reviews of Research Scientists from Health Sciences, General Campus, and General Campus Organized Research Units (ORU) following relevant departmental/unit review, and will make recommendations to the cognizant dean or the Vice Chancellor for Research. Scripps Institution of Oceanography (SIO) will continue to use its integrated SIO-CAP which includes Research Scientists as committee members. 

RS CAP will provide CAP with additional analysis of existing RS cases, satisfying a long-standing desire by Research Scientists and ORU Directors to include elements of peer review. 

Final authority for Research Scientist reviews is delegated to the Executive Vice Chancellor as a means to maintain consistency in the review of campus research contributions. This delegation applies to all Health Sciences, General Campus, General Campus ORU, and SIO Research Scientist files reviewed by CAP

RS-CAP Meeting and APS Submission Deadlines:

RS-CAP Meeting Dates Deadline for Submission to APS
November 4, 2019 October 21, 2019
December 2, 2019 November 18, 2019
January 13, 2020 December 11, 2019
February 10, 2020 January 27, 2020
March 9. 2020 February 24, 2020
April 6, 2020 March 23, 2020
May 4, 2020 April 20, 2020
June 1, 2020 May 18, 2020
June 29, 2020 June 15, 2020
July 27, 2020 July 13, 2020

RS-CAP and Campus Review Action Deadlines:

Review Action: RS-CAP Deadline Campus Deadline

Consecutive no-change actions requiring campus review

Actions for non-salaried appointees requiring campus review

Contested no-change actions

Appraisals

Reappointments/merit actions requiring campus review

Advancements within Above Scale

October 21, 2019 December 2, 2019

Accelerated merit advancements

Accelerated advancements within Above Scale

New bonus off-scale salary components proposed by Departments

Contested merit actions

Termination decisions/Requests for reconsiderations of termination decisions
November 18, 2019 January 21, 2020

Reconsiderations of termination decisions

December 11, 2019 February 14, 2020

Promotions (career review)

Advancements to/through Step VI (career review)

Advancements to Above Scale (career review)

December 18. 2019 February 18, 2020
New bonus off-scale components proposed by Deans/VCs January 27. 2020 March 15, 2020