Review Committee Dates and Information

The Academic Administrator and Academic Coordinator Review Panel (AARP) is a standing committee that reviews appointment, acceleration, promotion and non-standard cases for Academic Administrators and Academic Coordinators. The role of AARP is to serve in lieu of the Committee on Academic Personnel (CAP) as the final recommending body for these actions.

The 2020-2021 meeting schedule is below; additional meetings may be scheduled or cancelled as needed. For review actions submitted with a July 1, 2021 effective date please refer to the campus file deadlines. In recognition of the continuing impact of the COVID-19 crisis and the remote work environment, Academic Personnel Services (APS) will not require formal memos when academic appointees or departments require additional time to submit files for review. However, we strongly encourage departments and divisions to adhere to the posted deadlines to the furthest extent possible keeping in mind that significantly delayed files are subject to an effective date in the next academic year (July 1, 2022)*.

*Divisions should monitor file submission progress and regularly report file status to APS. Delays of longer than a few weeks beyond campus deadlines must be discussed with APS and may be subject to approval.

Appointment files should be submitted for review with ample time prior to the effective date to allow campus reviewers to evaluate the file thoroughly. Files submitted after the “deadline for files to be submitted to APS” listed below may be delayed to the next AARP meeting. Files submitted are expected to be committee-ready; files that are not committee-ready will be returned and assigned a meeting date following its subsequent submission.

If you have questions regarding AARP, please contact Jesse Hurtado at jhurtado@ucsd.edu 

Current AARP Members:

The Project Scientist and Specialist Review Panel (PSSRP) is a standing committee that reviews appointment, acceleration, promotion and non-standard cases for Project Scientists and Specialists. The role of PSSRP is to serve in lieu of the Committee on Academic Personnel (CAP) as the final recommending body for these actions.

The 2020-2021 meeting schedule is below; additional meetings may be scheduled or cancelled as needed. For review actions submitted with a July 1, 2021 effective date please refer to the campus file deadlines. In recognition of the continuing impact of the COVID-19 crisis and the remote work environment, Academic Personnel Services (APS) will not require formal memos when academic appointees or departments require additional time to submit files for review. However, we strongly encourage departments and divisions to adhere to the posted deadlines to the furthest extent possible keeping in mind that significantly delayed files are subject to an effective date in the next academic year (July 1, 2022)*.

*Divisions should monitor file submission progress and regularly report file status to APS. Delays of longer than a few weeks beyond campus deadlines must be discussed with APS and may be subject to approval.

Appointment files should be submitted for review with ample time prior to the effective date to allow campus reviewers to evaluate the file thoroughly. Files submitted after the “deadline for files to be submitted to APS” listed below may be delayed to the next PSSRP meeting. Files submitted are expected to be committee-ready; files that are not committee-ready will be returned and assigned a meeting date following its subsequent submission.

Please be mindful of the terms and conditions of appointment for represented Project Scientists and Specialists per Article 2 of the Memorandum of Understanding between academic researchers and the UC.

The Chair for PSSRP meetings rotates among the full Professor or Professor In Residence panel members. 

If you have questions regarding PSSRP, please contact Jesse Hurtado at jhurtado@ucsd.edu 

Current PSSRP Members:

RS-CAP is charged with performing academic reviews of Research Scientists from Health Sciences, General Campus, and General Campus Organized Research Units (ORU) following relevant departmental/unit review, and will make recommendations to the cognizant dean or the Vice Chancellor for Research. Scripps Institution of Oceanography (SIO) will continue to use its integrated SIO-CAP which includes Research Scientists as committee members. 

RS CAP will provide CAP with additional analysis of existing RS cases, satisfying a long-standing desire by Research Scientists and ORU Directors to include elements of peer review. 

Final authority for Research Scientist reviews is delegated to the Executive Vice Chancellor as a means to maintain consistency in the review of campus research contributions. This delegation applies to all Health Sciences, General Campus, General Campus ORU, and SIO Research Scientist files reviewed by CAP.

RS-CAP is administered by the Office for Research Affairs during the 2020 -2021 academic year.

 RS-CAP has established the following deadlines for files to be submitted to Academic Personnel Services.  Please note that deadlines set by divisions may be earlier to allow for the review of files at the divisional level.