Skip to main content

formForms and Templates for Academic Personnel Procedures

Academic Personnel Services provides the forms required for various academic personnel procedures, as well as templates to follow when creating required documents other than forms.

Click a heading below for forms and templates related by topic.

Appointments

FORMS PDF fill-in MS Word
Academic Appointment Summary Form for Temporary Employees PDF

Biography/Bibliography (Bio-Bib) form
[Also see Bio-Bib instructions and Submitting Publications Electronically]

Word
GC Mid-Year Election Form
[Also see "Implementation Guidelines for Mid-Year Appointment 'Zero Year' Option - General Campus"]
PDF Word
Recall Appointment form - General Campus/SIO PDF
Recall Appointment form - Health Sciences PDF
Referee ID form PDF Word
GC/SIO Summary of Appointment Recommendation PDF
HS Summary of Appointment Recommendation PDF
TEMPLATES/EXAMPLES PDF fill-in PDF print MS Word MS Excel
Appointment solicitation letters (templates) PDF Word
Bibliography (example) Word
Confidentiality Statement (template) PDF Word
Employment history (example) Word

Compensation

FORMS PDF fill-in MS Word MS Excel
Intercampus One-Time Payment Form PDF Excel
ROS Compensation Rate Approval Form Word
Temporary Intercampus or Multi-campus Appointment Form PDF Excel
Training Justification and Anticipated Cost (TJAC) Form PDF

Conflict of Commitment

FORMS PDF fill-in

Prior Approval for Category I Outside Activities for GC and SIO faculty

PDF
Prior Approval for Category I Outside Activities for Health Sci Comp Plan faculty PDF
Report of Category I and II outside activities
for GC and SIO faculty
PDF
Report of Category I and II outside activities
for Health Sci Comp Plan faculty
PDF
Report of Category I and II outside activities
for Senior Management Group
PDF

Family Accommodations

FORMS PDF fill-in PDF print MS Word MS Excel

 Family Accomodations Reporting form 

PDF

Layoff/Involuntary Reduction in Time

FORMS PDF fill-in PDF print MS Word MS Excel

Non-Senate Academic Appointee Layoff or Involuntary Reduction in Time Form

PDF

Leaves/Sabbaticals

FORMS PDF fill-in PDF print MS Word MS Excel
Academic Leave of Absence/Sabbatical ALAS) Form PDF Excel

Partner Opportunities Program

FORMS PDF fill-in PDF print MS Word MS Excel
Request for Services Form PDF
Service Needs Assessment Form PDF
Program Evaluation Form PDF

Policy Exceptions

FORMS MS Word
Policy Exception Summary Form (example) Word

Recruitments

All Academic Recruitment and Recruitment Waiver activity is recorded electronically on apol-recruit.ucsd.edu if you need assistance with any of the processes on the platform please contact adeo@ucsd.edu. Thank you!

Reviews

FORMS PDF fill-in MS Word MS Excel
UCSD Biography & Bibliography (Bio-Bib) form
[Also see Bio-Bib instructions and Submitting Publications Electronically]
Word
Certifications
Certification A PDF Word
Certification B PDF Word
Certification C PDF Word
Course Load and Student Direction form for General Campus and SIO faculty PDF Excel
Interfolio Short Form Evaluation for All Pilot Users [Also see Interfolio Short Form Evaluation Instructions and Checklist] Word
Level of Administrative Responsibility form PDF Excel
Referee ID form PDF Word
Review file summary form for General Campus PDF
Review file summary form for SIO PDF
Review file summary form for School of Med/School of Pharm
PDF
Short Form Evaluation form
[Also see  Short Form Evaluation Instructions & Checklist]
Word
Short Form Evaluation form-APOL Review version
[Also see APOL Review Short Form Evaluation Instructions & Checklist]
Word
Teaching Quantification and Patient Caseload forms (Health Sciences)
[Also see FAQ on form use]

 

TEMPLATES/EXAMPLES PDF fill-in PDF print MS Word
Bibliography (example) Word
Confidentiality Statement (template) PDF Word
Employment history (example) Word
Review solicitation letters (templates) PDF Word

Unit 18

Assessments of individual NSF for reappointment are to be made on the basis of demonstrated competence in the field, ability in teaching, academic responsibility and other assigned duties that may include University co-curricular and community service. For more information related to Unit 18 Lecturer appointments, please consult the current contract.

CHECKLISTS PDF fill-in PDF print MS Word MS Excel
Departmental Checklist for Initial and Continuing Appointment/Merit Review Files PDF
Departmental Checklist for Pre-Six NSF Appointment Files PDF
FORMS PDF fill-in PDF print MS Word MS Excel
Academic Appointment Summary Form for Temporary Employees       PDF
Continuing Appointment Temporary Modification Request PDF Excel
Initial Continuing Appoint and/or Merit Review PDF
Unit 18 Mentoring Meeting Documentation Form PDF
TEMPLATES/EXAMPLES PDF fill-in PDF print MS Word MS Excel
Detailed Notification of Continuing Excellence Review PDF Word
Extension of Pre-Six Lecturer Appointment  Word
Notification of Excellence Review PDF Word
Permament Augmentation Memo Word
Solicitation Letter for Initial Continuing Appointment Word
Solicitation Letter from Students for Initial Continuing Appointments   Word
Unit 18 Mentoring Meeting Guidelines for Candidates PDF