Academic Advancement Basics

Under the authority of the Executive Vice Chancellor for Academic Affairs (EVC), the Academic Personnel Services (APS), in conjunction with the Academic Senate has provided the Academic Personnel Process Manual as a companion guide to APM and PPM policy. This guide lays out how various academic appointments, reviews, and other AP actions are prepared. Departmental and divisional guidelines are best consulted for more detailed information.

The UC San Diego divisional Senate Committee on Academic Personnel (CAP) annually provides guidance to new appointees. Please see CAP Recommendations for the Spring of 2020.  For additional information and guidance please visit CAP for CAP guidelines for file preparation, annual reports, Where CAP Stood, tips for personnel files, and frequently asked questions.

The Center for Faculty Success and Engagement offers a variety of professional development opportunities to support faculty success and satisfaction at UC San Diego. Please visit their page for information on past and upcoming faculty webinars and to join their mailing list.

The AVC-EDI is available for objective advice on a draft of new review materials, or may be able to provide a referral to an objective advisor who may consult with you on a draft of review materials and provide advice on potentially appropriate review actions (e.g. merit, accelerated merit, bonus off-scale, career equity review, promotion, etc).  Consultations may be requested. 

It is advisable for candidates to routinely include a brief, reflective self-evaluation statement in all upcoming academic review files. While some departments currently do not require faculty to include such a statement, it seems prudent for departments to consider making this a requirement going forward. Including a self-statement enables faculty to express, in their own words, if or how the pandemic affected their academic activities and performance. Please see below links for recent guidance related to the use of self-statements in academic review files:   

CAP’s Top Ten Tips for Personnel Files – Candidates Under Review

11/5/20 Academic Reviews and Impact of COVID-19

5/29/20 Academic File Reviews

3/18/20 Academic Personnel Updates Related to the COVID-19 Crisis

3/18/20 CAP Response to COVID-19