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Academic Personnel Process Manual

The UC San Diego Academic Personnel Services (APS) Process Manual (Manual) is published annually under the authority of the Executive Vice Chancellor for Academic Affairs (EVC) as a companion guide to UC San Diego Policy and Procedure Manual (PPM) Section 230 – Academic Personnel and the University of California Academic Personnel Manual (APM).  The Manual serves to aid department chairs and staff in the preparation of various academic appointments, reviews, and other academic personnel actions.  Should you have questions regarding school, department, or division specific rules and deadlines, please consult with your dean’s office AP staff.

For academic appointees in a series covered by a Memorandum of Understanding (MOU) with an exclusive bargaining agreement, procedures in this manual apply to the extent where the Memorandum of Understanding states that such procedures apply. UC's bargaining unit contracts can be found here.

The Manual represents a joint review effort between the UC San Diego Office of Academic Personnel Service (APS) and the Academic Senate.  Future modifications to this manual will be made by APS and reviewed by the Academic Senate prior to issuance.  Academic Senate review will not be required in situations where an update is technical in nature or in cases where the Academic Senate has expressly waived its review. 

Please contact APS at if you wish to provide comments, feedback, or recommendations related to the modification of this manual. Requests for input will be solicited annually.

Please note: Internal document links within the Manual allowing users to navigate between related sections are only operational within the condensed version of the Manual.

Additional Resources

Please see below for additional procedural documents and guides for processing academic files at UC San Diego and visit the Forms and Templates page for blank copies of forms and templates to move actions forward.