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formForms and Templates for Academic Personnel Procedures

Academic Personnel Services provides the forms required for various academic personnel procedures, as well as templates to follow when creating required documents other than forms.

Click a heading below for forms and templates related by topic.

Appointments

FORMS PDF fill-in MS Word
Academic Appointment Summary Form for Temporary Employees PDF

Personal Data Form

Word

Biography/Bibliography (Bio-Bib) Form
[Also see Bio-Bib instructions and Submitting Publications Electronically]

[Also see Example of Contributions to Promote Diversity]

Word
GC Mid-Year Election Form
[Also see "Implementation Guidelines for Mid-Year Appointment 'Zero Year' Option - General Campus"]
PDF Word
Recall Appointment form - General Campus/SIO PDF
Recall Appointment form - Health Sciences PDF
Referee ID form PDF Word
GC/SIO Summary of Appointment Recommendation PDF
HS Summary of Appointment Recommendation PDF
TEMPLATES/EXAMPLES PDF fill-in PDF print MS Word MS Excel
Appointment solicitation letters (templates) PDF Word
Confidentiality Statement (template) PDF Word
Employment history (example) Word

File Certification Checklists

FORMS PDF fill-in MS Word
Department File Certification Checklist pdf icon
Dean File Certification Checklist pdf word
AP File Certification Checklist pdf work

[Also see FAQ on checklist use]

Compensation

FORMS PDF fill-in MS Word MS Excel
Intercampus One-Time Payment Form PDF
ROS Compensation Rate Approval Form Word
Temporary Intercampus or Multi-campus Appointment Form PDF Excel
Training Justification and Anticipated Cost (TJAC) Form PDF

Family Accommodations

FORMS PDF fill-in PDF print MS Word MS Excel

 Family Accomodations Reporting form 

PDF

Layoff/Involuntary Reduction in Time

FORMS PDF fill-in PDF print MS Word MS Excel

Non-Senate Academic Appointee Layoff or Involuntary Reduction in Time Form

PDF

Leaves/Sabbaticals

FORMS PDF fill-in PDF print MS Word MS Excel
Academic Leave of Absence/Sabbatical ALAS) Form PDF Excel

Partner Opportunities Program

Partner Opportunities Request for Services form is submitted electronically.  Click here to access the electronic form.  For assistance, please contact Jennifer Park, jsp003@ucsd.edu, x25862.

Policy Exceptions

FORMS MS Word
Policy Exception Summary Form (example) Word

Recruitments

All Academic Recruitment and Recruitment Waiver activity is recorded electronically on apol-recruit.ucsd.edu if you need assistance with any of the processes on the platform please contact oars@ucsd.edu. Thank you!

Reviews

FORMS PDF fill-in MS Word MS Excel

UCSD Biography & Bibliography (Bio-Bib) form


[Also see Bio-Bib instructions and Submitting Publications Electronically]

[Also see Example of Contributions to Promote Diversity]

Word
Certifications
Certification 1-A:  Certification of Department Review-Candidate's Certification Statement for Academic Personnel Review PRIOR to Departmental Recommendation PDF
Certification 1-B: Certification of Departmental Committee Report Access PDF
Certification 2: Certification of Departmental Recommendation Access PDF
Certification 3: Certification of Additional Materials- Candidate's Certification AFTER Academic Review Forwarded to Academic Personnel PDF
Course Load and Student Direction form for General Campus and SIO faculty PDF Excel
Interfolio Short Form Evaluation for All Pilot Users [Also see Interfolio Short Form Evaluation Instructions and Checklist] Word
Level of Administrative Responsibility form PDF Excel
Referee ID form PDF Word
Review file summary form for General Campus PDF
Review file summary form for SIO PDF
Review file summary form for School of Med/School of Pharm
PDF
Short Form Evaluation form
[Also see  Short Form Evaluation Instructions & Checklist]
Word
Short Form Evaluation form-APOL Review version
[Also see APOL Review Short Form Evaluation Instructions & Checklist]
Word
Teaching Quantification and Patient Caseload forms (Health Sciences)
[Also see FAQ on form use]

 

TEMPLATES/EXAMPLES PDF fill-in PDF print MS Word
Confidentiality Statement (template) PDF Word
Employment history (example) Word
Review solicitation letters (templates) PDF Word

Unit 18 NSF Forms and Resources

Below you will find resources related to the appointment, assessment, reappointment, review, and promotion of candidates appointed in NSF related titles.  Assessment and review of individual NSF are to be made on the basis of demonstrated teaching effectiveness, excellence, and exceptionalism.

For more information related to Unit 18 Lecturer appointments, please consult the current contract

FILE COMPONENT CHECKLISTS


PDF print
Department Checklist for Pre-Six Appointment/Reapointment Files PDF
Department Checklist for Continuing Lecturer Initial Appointment/Merit Review Files PDF
Department Checklist for Sr. Continuing Lecturer Promotion Files Coming Soon
Department Checklist for Sr. Continuing Lecturer Merit Review Files Coming Soon

 

 AP DATA & INTERFOLIO PROCESSING GUIDES


PDF print
NSF AP Data Processing Guide Coming Soon
NSF Interfolio Processing Guide Coming Soon

 

FORMS & TEMPLATES


FORMS PDF fill-in PDF print MS Word MS Excel
Continuing Appointment Temporary Modification Request PDF Excel
Solicitation Letter for Initial Continuing Appointment Word
Solicitation Letter from Students for Initial Continuing Appointments   Word
Volunteer to Serve on Excellence Review Committee Word

 ADDITIONAL RESOURCES


TBD