Forms and Templates for Academic Personnel Procedures
Academic Personnel Services provides the forms required for various academic personnel procedures, as well as templates to follow when creating required documents other than forms.
Click a heading below for forms and templates related by topic.
Appointments
| FORMS | PDF fill-in | MS Word |
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| Academic Appointment Summary Form for Temporary Employees |  |
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Personal Data Form |
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Biography/Bibliography (Bio-Bib) Form |
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| GC Mid-Year Election Form [Also see "Implementation Guidelines for Mid-Year Appointment 'Zero Year' Option - General Campus"] |
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| Recall Appointment Form | |
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| Referee ID form | |
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| GC/SIO Summary of Appointment Recommendation | |
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| HS Summary of Appointment Recommendation | |
| TEMPLATES/EXAMPLES | PDF fill-in | PDF print | MS Word | MS Excel |
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| Appointment solicitation letters (templates) | |
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| Confidentiality Statement (template) | |
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| Employment history (example) | |
Faculty Labor Attestations
| FORMS | MS Word |
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| Attestation Form for Faculty | |
File Certification Checklists
| FORMS | PDF fill-in | MS Word |
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| Department File Certification Checklist | |
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| Dean File Certification Checklist | |
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| AP File Certification Checklist | |
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[Also see FAQ on checklist use]
Compensation
Family Accommodations
| FORMS | PDF fill-in | PDF print | MS Word | MS Excel |
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Family Accomodations Reporting form |
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Layoff/Involuntary Reduction in Time
| FORMS | PDF fill-in | PDF print | MS Word | MS Excel |
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Non-Senate Academic Appointee Layoff or Involuntary Reduction in Time Form |
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Leaves/Sabbaticals
| FORMS | PDF fill-in | PDF print | MS Word | MS Excel |
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| Academic Leave of Absence/Sabbatical ALAS) Form | |
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Partner Opportunities Program
Partner Opportunities Request for Services form is submitted electronically. Click here to access the electronic form. For assistance, please contact Jennifer Park, jsp003@ucsd.edu, x25862.
Policy Exceptions
| FORMS | MS Word | |
|---|---|---|
| Policy Exception Summary Form (example) | |
Recruitments
All Academic Recruitment and Recruitment Waiver activity is recorded electronically on apol-recruit.ucsd.edu if you need assistance with any of the processes on the platform please contact oars@ucsd.edu. Thank you!
Reviews
| FORMS | PDF fill-in | MS Word | MS Excel |
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UCSD Biography & Bibliography (Bio-Bib) form
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| Certifications | |||
| Certification 1-A: Certification of Department Review-Candidate's Certification Statement for Academic Personnel Review PRIOR to Departmental Recommendation | |
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| Certification 1-B: Certification of Departmental Committee Report Access | |
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| Certification 2: Certification of Departmental Recommendation Access | |
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| Certification 3: Certification of Additional Materials- Candidate's Certification AFTER Academic Review Forwarded to Academic Personnel | |
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| Course Load and Student Direction form for General Campus and SIO faculty | |
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| Interfolio Short Form Evaluation for All Pilot Users [Also see Interfolio Short Form Evaluation Instructions and Checklist] | |
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| Level of Administrative Responsibility form | |
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| Referee ID form | |
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| Review file summary form for General Campus | |
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| Review file summary form for SIO | |
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| Review file summary form for School of Med/School of Pharm |
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| Short Form Evaluation form [Also see Short Form Evaluation Instructions & Checklist] |
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| Short Form Evaluation form-APOL Review version [Also see APOL Review Short Form Evaluation Instructions & Checklist] |
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| Teaching Quantification and Patient Caseload forms (Health Sciences) [Also see FAQ on form use] |
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| TEMPLATES/EXAMPLES | PDF fill-in | PDF print | MS Word | |||
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| Confidentiality Statement (template) | |
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| Employment history (example) | |
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| Review solicitation letters (templates) | |
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Unit 18 NSF Forms and Resources
Below you will find resources related to the appointment, assessment, reappointment, review, and promotion of candidates appointed in NSF related titles. Assessment and review of individual NSF are to be made on the basis of demonstrated teaching effectiveness, excellence, and exceptionalism.
For more information related to Unit 18 Lecturer appointments, please consult the current contract.
FILE COMPONENT CHECKLISTS
| PDF print | |
|---|---|
| Department Checklist for Pre-Six Appointment/Reapointment Files | |
| Department Checklist for Continuing Lecturer Initial Appointment/Merit Review Files | |
| Department Checklist for Sr. Continuing Lecturer Promotion Files | Coming Soon |
| Department Checklist for Sr. Continuing Lecturer Merit Review Files | Coming Soon |
AP DATA & INTERFOLIO PROCESSING GUIDES
| PDF print | |
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| NSF AP Data Processing Guide | Coming Soon |
| NSF Interfolio Processing Guide | Coming Soon |
FORMS & TEMPLATES
| FORMS | PDF fill-in | PDF print | MS Word | MS Excel |
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| Continuing Appointment Temporary Modification Request | |
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| Solicitation Letter for Initial Continuing Appointment | |
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| Solicitation Letter from Students for Initial Continuing Appointments | |
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| Volunteer to Serve on Excellence Review Committee | |
ADDITIONAL RESOURCES
TBD