Forms and Templates for Academic Personnel Procedures

Academic Personnel Services provides the forms required for various academic personnel procedures, as well as templates to follow when creating required documents other than forms.

Click a heading below for forms and templates related by topic.

Appointments

FORMS	PDF fill-in	MS Word
Academic Appointment Summary Form for Temporary Employees
Personal Data Form
Biography/Bibliography (Bio-Bib) Form [Also see Bio-Bib instructions and Submitting Publications Electronically] [Also see Example of Contributions to Promote Diversity]
GC Mid-Year Election Form [Also see "Implementation Guidelines for Mid-Year Appointment 'Zero Year' Option - General Campus"]
Recall Appointment Form
Referee ID form
GC/SIO Summary of Appointment Recommendation
HS Summary of Appointment Recommendation

TEMPLATES/EXAMPLES	PDF fill-in	PDF print	MS Word	MS Excel
Appointment solicitation letters (templates)
Confidentiality Statement (template)
Employment history (example)

Faculty Labor Attestations

FORMS	MS Word
Attestation Form for Faculty

Compensation

FORMS	PDF fill-in	MS Word	MS Excel
Intercampus One-Time Payment Form
ROS Compensation Rate Approval Form
Temporary Intercampus or Multi-campus Appointment Form
Training Justification and Anticipated Cost (TJAC) Form

Family Accommodations

FORMS	PDF fill-in	PDF print	MS Word	MS Excel
Family Accomodations Reporting form

Layoff/Involuntary Reduction in Time

FORMS	PDF fill-in	PDF print	MS Word	MS Excel
Non-Senate Academic Appointee Layoff or Involuntary Reduction in Time Form

Leaves/Sabbaticals

FORMS	PDF fill-in	PDF print	MS Word	MS Excel
Academic Leave of Absence/Sabbatical ALAS) Form

Partner Opportunities Program

Partner Opportunities Request for Services form is submitted electronically. Click here to access the electronic form. For assistance, please contact Jennifer Park, jsp003@ucsd.edu, x25862.

Policy Exceptions

FORMS		MS Word
Policy Exception Summary Form (example)

All Academic Recruitment and Recruitment Waiver activity is recorded electronically on apol-recruit.ucsd.edu if you need assistance with any of the processes on the platform please contact oars@ucsd.edu. Thank you!

Reviews

FORMS	PDF fill-in	MS Word	MS Excel
UCSD Biography & Bibliography (Bio-Bib) form [Also see Bio-Bib instructions and Submitting Publications Electronically] [Also see Example of Contributions to Promote Diversity]
Certifications
Certification 1-A: Certification of Department Review-Candidate's Certification Statement for Academic Personnel Review PRIOR to Departmental Recommendation
Certification 1-B: Certification of Departmental Committee Report Access
Certification 2: Certification of Departmental Recommendation Access
Certification 3: Certification of Additional Materials- Candidate's Certification AFTER Academic Review Forwarded to Academic Personnel
Course Load and Student Direction form for General Campus and SIO faculty
Interfolio Short Form Evaluation for All Pilot Users [Also see Interfolio Short Form Evaluation Instructions and Checklist]
Level of Administrative Responsibility form
Referee ID form
Review file summary form for General Campus
Review file summary form for SIO
Review file summary form for School of Med/School of Pharm
Short Form Evaluation form [Also see Short Form Evaluation Instructions & Checklist]
Short Form Evaluation form-APOL Review version [Also see APOL Review Short Form Evaluation Instructions & Checklist]
Teaching Quantification and Patient Caseload forms (Health Sciences) [Also see FAQ on form use]

TEMPLATES/EXAMPLES	PDF fill-in	PDF print	MS Word
Confidentiality Statement (template)
Employment history (example)
Review solicitation letters (templates)

Unit 18 NSF Forms and Resources

Below you will find resources related to the appointment, assessment, reappointment, review, and promotion of candidates appointed in NSF related titles. Assessment and review of individual NSF are to be made on the basis of demonstrated teaching effectiveness, excellence, and exceptionalism.

For more information related to Unit 18 Lecturer appointments, please consult the current contract.

FILE COMPONENT CHECKLISTS

	PDF print
Department Checklist for Pre-Six Appointment/Reapointment Files
Department Checklist for Continuing Lecturer Initial Appointment/Merit Review Files
Department Checklist for Sr. Continuing Lecturer Promotion Files	Coming Soon
Department Checklist for Sr. Continuing Lecturer Merit Review Files	Coming Soon

AP DATA & INTERFOLIO PROCESSING GUIDES

	PDF print
NSF AP Data Processing Guide	Coming Soon
NSF Interfolio Processing Guide	Coming Soon

FORMS & TEMPLATES

FORMS	PDF fill-in	PDF print	MS Word	MS Excel
Continuing Appointment Temporary Modification Request
Solicitation Letter for Initial Continuing Appointment
Solicitation Letter from Students for Initial Continuing Appointments
Volunteer to Serve on Excellence Review Committee

ADDITIONAL RESOURCES

TBD