An honorarium is a payment made to an individual for participation in a University sponsored lecture, seminar, concert or other creative work. Please see Inter-Location One-Time Payments (OTP) and Multi-Location Appointments (MLA) for processing instructions and guidelines.
The purpose of an IPA is to allow an individual to remain on our payroll and benefits while providing service to a government agency. The majority of the individuals working with government agencies pay the appointees directly and thus no IPA is necessary.
Academic employees and departments will work directly with the funding agency and the Office of Contract and Grant Administration (OCGA) to draft IPA agreements. The employee and/or department (whoever is communicating directly with the funding agency) is responsible for notifying the funding agency of the following UCSD guidelines:
Pay periods should adhere to the individual’s normal pay basis (e.g. 09/12 or 11/12)
In exceptional circumstances (e.g. the funding agency insists on paying according to the employee’s actual service period), Academic Compensation may authorize the employee’s normal 09/12 pay structure to be temporarily changed to a 09/09 basis.
Standard academic compensation limits apply:
Prior to final approval, OCGA will forward the IPA agreement to the Director of Academic Compensation for review. Academic Compensation will verify the employee’s compensation, the pay versus service dates of the contract, and any other pertinent information. The Director of Academic Compensation will:
Professorial appointees will be temporarily switched to the appropriate research title in the Payroll/Personnel System (PPS) and the IPA fund will be used on the associated pay distribution. A regular staffing distribution must be added to the professorial appointment to hold the FTE if one does not already exist.
Academic employees in research titles will remain on their normal title in PPS and the IPA fund will be used on the associated pay distribution.
IPA agreements should be processed as a leave with pay if the individual will not be available to teach or perform University service (appropriate in cases where the individual is working 100% for the agency). The department must submit a leave request (ALAS form) to the cognizant Dean. The ALAS form must be finalized before the EVCAA will approve the IPA agreement.
The Executive Vice Chancellor-Academic Affairs has authority for IPAs involving academic employees on the general campus and at SIO.
The Vice Chancellor-Health Sciences has authority for IPAs involving academic employees in the Health Sciences.
The Vice Chancellor-Research has authority for IPAs involving Postdoctoral Scholars.
Rev: 11/09
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All academic recall appointments must be submitted electronically via the RTAD Kuali form.
Please visit the APS Kuali Build Application and Guidance webpage for additional information.