Developing Recruitment Advertisements

Combining recruitments on a single ad will save departments on cost as they prepare their recruiting budgets. Some examples of a combined ad can be:

• All the similar title code positions in a division
• The tenured and tenured-track position
• All the lab or program positions for the department

Each position of the combined ad must have:

• Recruitment Title
• Link to apply to the recruitment
• Brief overview of the position
• Qualifications of the position

The position description is where the department describes the duties and responsibilities for the position.

The position description components will be:

• Example: “The Department of (name) within the Division of (or, School of) [name] at UC San Diego is committed to academic excellence and equal employment opportunity within the faculty, staff, and student body.”

• Example: “The Department of Chemistry and Biochemistry (http://www-chem.ucsd.edu) within the Division of Physical Sciences at UC San Diego invites applications for a tenure-track faculty position in XXXXX for research in the field of XXXXX, teaching graduate students, and mentoring PhD students.”

• An effective way to communicate the job duties is to:
  • Keep them current and accurate
  • Use action verbs
  • Keep the number of duties to just the main key duties of the position (5-7)
  • Use bullet points or a numbering system for easy reading for the applicant
• APM links to the title code being recruited

• An explicit, non-comparative, and verifiable statement of the “Required Qualifications” and/or “Preferred Qualifications” with descriptions of the knowledge, skills, and abilities for the position.
  • Example: “Applicants must have a Ph.D. in Mathematics, 2-5 years of academic teaching, research and mentoring experience.” 
  • Example: “Ph.D. in Mathematics or expect to complete Ph.D. prior to start of the appointment is required.”

• Example: “Salary is commensurate with qualifications and based on University of California pay scales.”

• Tip: Use the appointment file as an indication on what the applicant would need to have to apply for the position.

Qualifications, application materials, and reference requirements will all be populated in separate pages in Recruit. Recruit will auto populate the apply link on the apply page.

California Senate Bill 791 (SB 791)

In order to comply with California Senate Bill 791 (SB 791), UC San Diego is now requiring applicants for academic or administrative positions to disclose any final administrative or judicial decisions issued within the last seven years determining that they committed sexual harassment. UC San Diego may initiate a background check depending on the information disclosed by the final candidate.

California Assembly Bill 810 (AB 810)

In addition, in order to comply with and California Assembly Bill 810 (AB 810), UC San Diego is requiring applicants for intended tenure-track faculty positions (including security of employment-security-track), tenured (including security of employment) faculty positions to sign a release form that authorizes, in the event the applicant reaches the final stages of the application process, the release of information by the applicant’s previous employers to the UC location concerning any substantiated allegations of misconduct in order to permit the UC location to evaluate the released information with respect to the criteria for a potential job placement. The bill further requires the UC to use the signed release form to make a reasonable attempt to obtain information from the previous employer concerning any substantiated allegations of misconduct.

The wording of work authorization must be very careful to follow the law and to avoid any semblance of discrimination. Employers are not permitted to ask for proof of work authorization prior to employment. However, if a position attracts a lot of international applicants, but will not be available to provide visa sponsorship, departments must clearly specify this in the position description.

The approved text that departments can use in a job description is:

• Applicants will be required to show proof of work authorization at the start of their appointment. (upon hire)
• This position does not sponsor work authorization.

Departments can also ask the following questions:

• Are you authorized to work in the U.S.?
• Will you now or in the future require sponsorship to work within the United States?