Academic Administrator and Academic Coordinator Review Panel

2024-2025 Committee Membership

2023-2024 Committee Membership

2022-2023 Committee Membership

2021-2022 Committee Membership

2024-2025 Meeting Schedule and Submission Deadlines 

The 2024-2025 meeting schedule is below. Meetings are held on Wednesday’s unless otherwise noted. Additional meetings may be scheduled as needed.

Files for AARP review should be submitted to Academic Personnel Services no later than the dates indicated below for each designated meeting date. If a file is not committee-ready, it will be returned and assigned a meeting date following its subsequent submission, if primed for campus review. Academic Personnel reserves the right to cancel or postpone meetings based on the needs and workload of the committee.

2023-2024 Meeting Schedule and Submission Deadlines

The 2023-2024 meeting schedule is below; additional meetings may be scheduled or cancelled as needed. 

Appointment files should be submitted for review with ample time prior to the effective date to allow campus reviewers to evaluate the file thoroughly. Files submitted after the “deadline for files to be submitted to APS” listed below may be delayed to the next AARP meeting. Files submitted are expected to be committee-ready; files that are not committee-ready will be returned and assigned a meeting date following its subsequent submission.

2022-2023 Meeting Schedule and Submission Deadlines

The 2022-2023 meeting schedule is below; additional meetings may be scheduled or cancelled as needed. 

Appointment files should be submitted for review with ample time prior to the effective date to allow campus reviewers to evaluate the file thoroughly. Files submitted after the “deadline for files to be submitted to APS” listed below may be delayed to the next AARP meeting. Files submitted are expected to be committee-ready; files that are not committee-ready will be returned and assigned a meeting date following its subsequent submission.

2021-2022 Meeting Schedule and Submission Deadlines

The 2021-2022 meeting schedule is below; additional meetings may be scheduled or cancelled as needed. For review actions submitted with a July 1, 2022 effective date please refer to the campus file deadlines.

Appointment files should be submitted for review with ample time prior to the effective date to allow campus reviewers to evaluate the file thoroughly. Files submitted after the “deadline for files to be submitted to APS” listed below may be delayed to the next AARP meeting. Files submitted are expected to be committee-ready; files that are not committee-ready will be returned and assigned a meeting date following its subsequent submission.

The Academic Administrator and Academic Coordinator Review Panel (AARP) serves in lieu of the Committee on Academic Personnel (CAP) as the final recommending body for appointments, accelerated merit advancements, promotions, and non-standard cases for the Academic Administrator (AA) and Academic Coordinator (AC) series. 

Below is a summary of AARP's recommendations.

2020-2021 Where AARP Stood

AARP reviewed 16 files for academic year 20-21 and advises departments evaluate files in relation to a candidate’s current job description.  AARP has found that, on occasion, a candidate’s job description is either not available or out of date.  Providing a current job description assists AARP in fairly evaluating files across a very diverse Academic Coordinator and Academic Administrator series.

AARP reminds departments that, “There is no expectation of movement between the levels without significant changes in the scope and complexity of the program being administered.” (APM 375-19c) Departmental proposals for level changes should include clear documentation of significant changes in job descriptions, as appointee performance during the review period is not sufficient justification for such changes.

General Comment:

AARP continues to advocate for revisions to Academic Personnel Policy (PPM) 230-375, Appointment Promotion – Academic Coordinator Series, and continued merit advancement beyond the maximum published salary rate (Above Scale). 

2019-2020 Where AARP Stood

AARP was very impressed with the 25 files it reviewed for academic year 19-20. In reference to file preparation, AARP recommends departments and divisions take the time to provide candidates with guidance on effective ways to convey their accomplishments.  AARP is serious in its charge to promote equitable evaluations and stresses the importance of providing well written personal statements, well-crafted job descriptions, and up to date Biobibs so reviewers can evaluate candidates against the expectations of their position.

AARP reminds departments that, “There is no expectation of movement between the levels without significant changes in the scope and complexity of the program being administered.” (APM 375-19c) Departmental proposals for level changes should include clear documentation of significant changes in job descriptions, as appointee performance during the review period is not sufficient justification for such changes.