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Academic Administrator and Academic Coordinator Review Panel

The Academic Administrator and Academic Coordinator Review Panel (AARP) is a standing committee that reviews appointment, acceleration, promotion and non-standard cases for Academic Administrators and Academic Coordinators. The role of AARP is to serve in lieu of the Committee on Academic Personnel (CAP) as the final recommending body for these actions.

If you have questions regarding AARP, please contact Jesse Hurtado at jhurtado@ucsd.edu 

2021-2022 AARP Committee Membership

 

Name Title Department
Jerry Yang Professor, Chair Chemistry/Biochemistry
Terry Jernigan Professor Cognitive Science
Kimberly Samaniego Academic Coordinator III Division of Physical Sciences
Michael Melvin Academic Coordinator III Rady School of Management
Marion Wilson Academic Coordinator I John Muir College
Alexei Kritsuk Research Scientist CASS

2021-2022 Meeting Schedule and Submission Deadlines

The 2021-2022 meeting schedule is below; additional meetings may be scheduled or cancelled as needed. For review actions submitted with a July 1, 2022 effective date please refer to the campus file deadlines.

Appointment files should be submitted for review with ample time prior to the effective date to allow campus reviewers to evaluate the file thoroughly. Files submitted after the “deadline for files to be submitted to APS” listed below may be delayed to the next AARP meeting. Files submitted are expected to be committee-ready; files that are not committee-ready will be returned and assigned a meeting date following its subsequent submission.

Deadline to Submit File to APS Meeting Date
April 27, 2022 May 4, 2022
May 25, 2022 June 1, 2022
June 29, 2022 July TBD, 2022

2019-2020 and 2020-2021 Where AARP Stood

The Academic Administrator and Academic Coordinator Review Panel (AARP) serves in lieu of the Committee on Academic Personnel (CAP) as the final recommending body for appointments, accelerated merit advancements, promotions, and non-standard cases for the Academic Administrator (AA) and Academic Coordinator (AC) series. 

Below is a summary of AARP recommendations for file preparation:

2019-2020

AARP was very impressed with the 25 files it reviewed for academic year 19-20. In reference to file preparation, AARP recommends departments and divisions take the time to provide candidates with guidance on effective ways to convey their accomplishments.  AARP is serious in its charge to promote equitable evaluations and stresses the importance of providing well written personal statements, well-crafted job descriptions, and up to date Biobibs so reviewers can evaluate candidates against the expectations of their position.

AARP reminds departments that, “There is no expectation of movement between the levels without significant changes in the scope and complexity of the program being administered.” (APM 375-19c) Departmental proposals for level changes should include clear documentation of significant changes in job descriptions, as appointee performance during the review period is not sufficient justification for such changes.

2020-2021

AARP reviewed 16 files for academic year 20-21 and advises departments evaluate files in relation to a candidate’s current job description.  AARP has found that, on occasion, a candidate’s job description is either not available or out of date.  Providing a current job description assists AARP in fairly evaluating files across a very diverse Academic Coordinator and Academic Administrator series.

AARP reminds departments that, “There is no expectation of movement between the levels without significant changes in the scope and complexity of the program being administered.” (APM 375-19c) Departmental proposals for level changes should include clear documentation of significant changes in job descriptions, as appointee performance during the review period is not sufficient justification for such changes.

 General Comment:

AARP continues to advocate for revisions to Academic Personnel Policy (PPM) 230-375, Appointment Promotion – Academic Coordinator Series, and continued merit advancement beyond the maximum published salary rate (Above Scale).