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Academic Administrator and Academic Coordinator Review Panel

The Academic Administrator and Academic Coordinator Review Panel (AARP) is a standing committee that reviews appointment, acceleration, promotion and non-standard cases for Academic Administrators and Academic Coordinators. The role of AARP is to serve in lieu of the Committee on Academic Personnel (CAP) as the final recommending body for these actions.

If you have questions regarding AARP, please contact Gladys F. Leyva P. at gleyva@ucsd.edu or Nicole Hendricks at n2hendricks@ucsd.edu.

AARP Committee Membership

2024-2025 Committee Membership


Name
Title Department
Jain, Sonia Professor, Co-Chair Family Medicine & Public Health
Ramamohan, Paturi Professor, Co-Chair Computer Science & Engineering
Sandoval, Carolyn Academic Coordinator III Teaching & Learning Commons
Barnes, Eberly Academic Coordinator II Roosevelt College
Kovacs, Lisa Academic Coordinator I University Extension

2023-2024 Committee Membership


Name
Title Department
Jain, Sonia Professor, Co-Chair Family Medicine & Public Health
Ramamohan, Paturi Professor, Co-Chair Computer Science & Engineering
Samaniego, Kimberly Academic Coordinator III Division of Physical Sciences
Wilson, Marion Academic Coordinator I Jon Muir College
Lisa Kovacs Academic Coordinator I University Extension

2022-2023 Committee Membership


Name
Title Department
Yang, Jerry Professor, Co-Chair Chemistry/Biochemistry
Samaniego, Kimberly Academic Coordinator III Division of Physical Sciences
Melvin, Michael Academic Coordinator III Rady School of Management
Wilson, Marion Academic Coordinator I Jon Muir College
Sadegholvad, Elham Academic Coordinator I Linguistics
Lisa Kovacs Academic Coordinator I University Extension

2021-2022 Committee Membership

Name Title Department
Jerry Yang Professor, Chair Chemistry/Biochemistry
Terry Jernigan Professor Cognitive Science
Kimberly Samaniego Academic Coordinator III Division of Physical Sciences
Michael Melvin Academic Coordinator III Rady School of Management
Marion Wilson Academic Coordinator I John Muir College
Alexei Kritsuk Research Scientist CASS

 

Meeting Schedule and Submission Deadlines

2024-2025 Meeting Schedule and Submission Deadlines 

The 2024-2025 meeting schedule is below. Meetings are held on Wednesday’s unless otherwise noted. Additional meetings may be scheduled as needed.

Files for AARP review should be submitted to Academic Personnel Services no later than the dates indicated below for each designated meeting date. If a file is not committee-ready, it will be returned and assigned a meeting date following its subsequent submission, if primed for campus review. Academic Personnel reserves the right to cancel or postpone meetings based on the needs and workload of the committee.

Deadline to Submit File to APS Meeting Date
September 18, 2024 October 2, 2024
October 23, 2024 November 6, 2024
November 20, 2024 December 4, 2024
December 18, 2024 January 8, 2025
January 22, 2025 February 5, 2025
February 19, 2025 March 5, 2025
March 19, 2025 April 2, 2025
April 23, 2025 May 7, 2025
May 21, 2025 June 4, 2025
June 18, 2025 July 2, 2025

2023-2024 Meeting Schedule and Submission Deadlines

The 2023-2024 meeting schedule is below; additional meetings may be scheduled or cancelled as needed. 

Appointment files should be submitted for review with ample time prior to the effective date to allow campus reviewers to evaluate the file thoroughly. Files submitted after the “deadline for files to be submitted to APS” listed below may be delayed to the next AARP meeting. Files submitted are expected to be committee-ready; files that are not committee-ready will be returned and assigned a meeting date following its subsequent submission.

Deadline to Submit File to APS Meeting Date
September 20, 2023 October 4, 2023
October 18, 2023 November 1, 2023
November 29, 2023 December 6, 2023
December 20, 2023 January 3, 2024
January 24, 2024 February 7, 2024
February 21, 2024 March 6, 2024
March 20, 2024 April 3, 2024
April 17, 2024 May 1, 2024
May 22, 2024 June 5, 2024
June 19, 2024 July 3, 2024

2022-2023 Meeting Schedule and Submission Deadlines

The 2022-2023 meeting schedule is below; additional meetings may be scheduled or cancelled as needed. 

Appointment files should be submitted for review with ample time prior to the effective date to allow campus reviewers to evaluate the file thoroughly. Files submitted after the “deadline for files to be submitted to APS” listed below may be delayed to the next AARP meeting. Files submitted are expected to be committee-ready; files that are not committee-ready will be returned and assigned a meeting date following its subsequent submission.

Deadline to Submit File to APS Meeting Date
September 23, 2022 October 5, 2022
October 19, 2022 November 2, 2022
November 22, 2022 December 7, 2022
December 21, 2022 January 4, 2023
January 18, 2023 February 1, 2023
February 15, 2023 March 1, 2023
March 22, 2023 April 5, 2023
April 19, 2023 May 3, 2023
May 24, 2023 June 7, 2023
June 21, 2023 July 5, 2023      - Cancelled -

2021-2022 Meeting Schedule and Submission Deadlines

The 2021-2022 meeting schedule is below; additional meetings may be scheduled or cancelled as needed. For review actions submitted with a July 1, 2022 effective date please refer to the campus file deadlines.

Appointment files should be submitted for review with ample time prior to the effective date to allow campus reviewers to evaluate the file thoroughly. Files submitted after the “deadline for files to be submitted to APS” listed below may be delayed to the next AARP meeting. Files submitted are expected to be committee-ready; files that are not committee-ready will be returned and assigned a meeting date following its subsequent submission.

Deadline to Submit File to APS Meeting Date
April 27, 2022 May 4, 2022
May 25, 2022 June 1, 2022
June 29, 2022 July TBD, 2022

Where AARP Stood

The Academic Administrator and Academic Coordinator Review Panel (AARP) serves in lieu of the Committee on Academic Personnel (CAP) as the final recommending body for appointments, accelerated merit advancements, promotions, and non-standard cases for the Academic Administrator (AA) and Academic Coordinator (AC) series. 

Below is a summary of AARP's recommendations.


2020-2021 Where AARP Stood

AARP reviewed 16 files for academic year 20-21 and advises departments evaluate files in relation to a candidate’s current job description.  AARP has found that, on occasion, a candidate’s job description is either not available or out of date.  Providing a current job description assists AARP in fairly evaluating files across a very diverse Academic Coordinator and Academic Administrator series.

AARP reminds departments that, “There is no expectation of movement between the levels without significant changes in the scope and complexity of the program being administered.” (APM 375-19c) Departmental proposals for level changes should include clear documentation of significant changes in job descriptions, as appointee performance during the review period is not sufficient justification for such changes.

General Comment:

AARP continues to advocate for revisions to Academic Personnel Policy (PPM) 230-375, Appointment Promotion – Academic Coordinator Series, and continued merit advancement beyond the maximum published salary rate (Above Scale). 


2019-2020 Where AARP Stood

AARP was very impressed with the 25 files it reviewed for academic year 19-20. In reference to file preparation, AARP recommends departments and divisions take the time to provide candidates with guidance on effective ways to convey their accomplishments.  AARP is serious in its charge to promote equitable evaluations and stresses the importance of providing well written personal statements, well-crafted job descriptions, and up to date Biobibs so reviewers can evaluate candidates against the expectations of their position.

AARP reminds departments that, “There is no expectation of movement between the levels without significant changes in the scope and complexity of the program being administered.” (APM 375-19c) Departmental proposals for level changes should include clear documentation of significant changes in job descriptions, as appointee performance during the review period is not sufficient justification for such changes.